Team Assistant, BBC Sounds Team Assistant, BBC Sounds

The Business team sits at the heart of Sounds. We provide support to everyone working in BBC Sounds and are the go-to people from recruitment stage (both staff and freelance) through to leaving the team. We support the wider Sounds team with HR/People, finance/payments/contracts, IT/Tech support, ad hoc project management or diary management; the business team cover it all.

This role is key to the steering of the ship - working closely with the senior management team of Sounds to ensure they have the support they need to do their work efficiently.

Main Responsibilities:

BBC Sounds is looking for a dynamic and engaged Team Assistant to support the Director of BBC Sounds and 3 senior managers in the team, plus provide general business support to the wider team, covering a variety of tasks.

The role is based in Salford.

You will ensure that our senior managers are able to work as effectively as possible, handling their diaries and booking meetings. You will also take on a variety of other tasks to support the wider Sounds team as needed.

We're looking for someone who actively seeks to resolve issues, and enjoys working with a wide variety of people across the organisation at all levels.

As part of our team is London based, there will also be trips to London when needed.

Specific responsibilities

Support senior managers on Sounds:

• Manage diaries for the Director of BBC Sounds and 3 senior managers: Head of Content Discovery, Head of Content Strategy, Head of Curation


• Book travel and conferences


• Organise meetings; potentially take minutes and follow up on actions


General business support for wider Sounds staff:


• Maintain our office spaces in Salford and London - to support hybrid ways of working across Salford and London offices.


• Keep email distribution lists up-to-date


• Help organise team events and socials


• Look for opportunities to improve admin processes within the team


• Ad hoc activities such as: booking couriers, ordering stationery & equipment, logging IT asset disposals; collating information requests
  
  Highly organised and effective at prioritising a wide range of tasks


• Experience of managing multiple diaries and schedules of senior leadership roles Band F and above


• Able to work with multiple key stakeholders/managers


• Able to build good working relationships with people at all levels in different parts of the business, internal and external


• Experience of office software packages (in particular Outlook, Word, Excel and PowerPoint)


• Strong communication skills


• Able to spot potential issues in advance and work to resolve (e.g. diary issues)


• Able to get up to speed quickly with new tools and systems and use a variety of methods to do this


• Determined, resilient, enthusiastic, approachable, helpful, flexible


• Experience of handling sensitive data, and keeping information confidential where needed


• Ability to use own initiative with minimal supervision and deal with routine queries as they arise, escalating to others as necessary


• Track record of attention to detail and accuracy


• An interest in the success of BBC Sounds


• Experience of carrying out a range of business support / team assistant activities
  
  BBC Sounds is the digital front door for all BBC Audio. Through BBC Sounds, via the app or web, you can listen to live radio and events, music mixes, on-demand programmes, podcasts, audiobooks and more.


BBC Sounds is part of Radio & Music in the Content Division of the BBC. Radio & Music is home to 8 of the BBC's national radio stations, 4 of the BBC's 6 performing groups, the BBC Proms, BBC Sounds, BBC Music Introducing and BBC Audio production across radio, tv and online., The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

We don't focus simply on what we do - we also care how we do it. Our values and the way we behave are important to us. Please make sure you've read about our values and behaviours here.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC - whether that's to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

Salary: £24,039 - £31,500 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

We're happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

• Excellent career progression - the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.


• Unrivalled training and development opportunities - our in-house Academy hosts a wide range of internal and external courses and certification.


• Benefits - We offer a negotiable salary package, a flexible 35-hour working week for work-life balance and 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.


Freelancers are eligible to apply for an internal role if they are on a Worker Contract and they have worked continuously for 6 months. If they have worked for less than 6 months continuously or have a break of 3 weeks or more between engagements, they must seek Divisional HR approval to apply for an internal role prior to submitting an application.

If they are unsure which contract they are on, they can speak to their booker or the HR BP, however if it helps - both a PAYE freelance or Modus Gross contract is considered a Worker contract and covered by the Worker terms found here.