Submissions Coordinator

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients' businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person's differences and striving to meet their needs.
We are proud to be a one of Glassdoor's top employers to work for in the UK, as well as being recognised as a Top Inclusive Company in the UK.
Our values: Progress, Respect, Integrity, Drive, Excellence.
About the business unit
We help conceive, drive, and implement transport solutions for cities, regions, and asset owners/operators around the globe. From preparing the business case and advising on related issues - such as revenue, procurement, and environmental legislation - to delivering the completed infrastructure and helping maintain it. Our planning, engineering, environmental and management skills cover the whole project cycle. We play a major role in developing and delivering the Global Transport Sector Strategy.
Overview of role
As a Submissions Coordinator working within the Metro & Civils Division (MNC), you will be reporting into the MNC Development Manager. The role will include; setting up bid delivery programmes, meetings and room bookings; organising bid file structures in Sharepoint; reviewing client tender documents; managing tender clarifications and technical queries; assisting with formulating writing plans / storyboards; full document layout; and coordinating the development of presentation materials associated with Pre-Qualifications, Expressions of Interest, and Tenders / Proposals.
You will also be responsible for the upkeep of opportunities in our Customer Relationship Management system, in collaboration with the Development Manager and our Portfolio Leads. You will produce reports to communicate our opportunity pipelines, as well as assist in identifying materials and text to contribute into bid documents, and undertake client research and competitor analysis. You would curate the MNC WIN site in support of the Development Manager. The site includes a tender library, tender feedback, exemplar answers and evidence-based project sheets.Collaboration with peers across the business to improve knowledge flow and keep the site current will be important.
The role will be based in our Croydon office. You will join a highly productive business development, marketing and management team that represents over 500 staff in the division, and which operates globally to deliver winning bids for the industry's best projects.
Responsibilities:

• Setting up delivery programs, meetings, and room bookings throughout the bid cycle


• Reviewing client tender documents and manage clarifications & technical queries


• Ensuring full document layout for professional and well-structured final submissions


• Coordinating the development of presentation materials for Pre-Qualifications, Expressions of Interest, and Tenders/Proposals


• Maintaining and update opportunities in the Customer Relationship Management system


• Manage the internal WIN site, which includes a tender library, feedback, exemplar answers, and evidence-based project sheets, We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility
We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.
Agile working
Happy to talk Flexible Working and how we can support your responsibilities beyond the workplace.
We offer some fantastic benefits including:
Health and wellbeing

• Private medical insurance for all UK colleagues.


• Health cash plan to support you with every day health costs and treatments.


• Access to Peppy, providing free support from menopause experts for all UK colleagues.


• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.


• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.


Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.


• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.


• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.


• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.


• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.
  
  As a Submissions Coordinator, you'll play a crucial role in ensuring the smooth flow of project submissions. You'll be comfortable with technical challenges and use your analytical mindset to develop effective solutions. Your work will directly impact project delivery within our Metro & Civils division and contribute to society.

Ideally, you will demonstrate skills, experience, and aptitude in the following areas:

• Previous experience in a submissions coordination / management (or related) role.


• Qualifications in English, Management or Communications are required


• Experience in an engineering, construction or infrastructure environment would be advantageous but not a barrier for the right candidate


• Experience of working in a fast-paced, deadline-driven environment


• Ability to develop and maintain effective internal and external relationships


• Good planning, organisational and time management skills


• Can work independently but take in instruction and work collaboratively.


• Good communication and comfortable managing up / escalating.


• Advanced Microsoft Office Suite skills, and particular use of SharePoint to administer, organise and deliver submissions
  
  A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.


• Holiday entitlement increased to a minimum of 35 days after 5 years' service.


• Variety of employee saving schemes and discounts from high-street retailers.


Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.


• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.


• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.


Learning and development

• Primary annual professional institution subscription.


• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.


Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.


• Make a difference within our communities through our social outcomes.