Strutt & Parker - Administrator (Cirencester)

We are looking to employ an Administrator within our Land Management department based in Oxford, supporting the Valuation and Building Surveying teams.

The ideal candidate should be enthusiastic, professional, and well organised and should possess excellent communication and interpersonal skills. In addition, the ability to build and maintain goodwill, confidentiality and trust with key stakeholders is essential.

Key deliverables

• Provide proactive administrative support to a dynamic, professional team.


• General administrative duties including but not limited to copy/audio typing, filing, telephone enquiries, expense claims, cost recording, etc.


• Undertake preliminary land searches to include environmental, land registry and highways. Store documents and insert as appropriate into report format.


• First stage drafting reports - basic including of details and formulaic information provided by the surveyor.


• Management of task planner and assigning roles where appropriate


• Produce quality documents ensuring a high standard of accuracy and presentation is maintained.


• Make travel arrangements where necessary.


• Assist with calendar management, scheduling meetings to allow for travel time and booking internal meeting rooms.


• Research and book restaurants and send calendar invites to clients.


• Deal with correspondence and compose written replies where requested. Take follow-up action where appropriate, redirecting if necessary.


• Assistance with setting-up new instructions. This could include searches on Land Registry, Historic England and Environment Agency Databases. Along with saving copies of job opening forms.


• Draft and type documentation including letters, schedules reports and JCT contracts of a complex nature.


• Editing & formatting of template documents,


• Receive telephone calls, respond to enquiries where possible or refer enquiries if appropriate.


• Produce invoices, help with the recovery of overdue invoices.


• Complete KYC and on-boarding.


• Maintain and update filing system, sending files to archive.


• Managing the contractor tender email inbox.


• Input expenses.


• Support the preparation of new business proposals and pitches, and the production of high-quality pitch documentation.


• Update case studies and BD documents.


• On occasion the ability to take meeting minutes, formatting these into PDF for circulation to the team.
  
  Advanced knowledge of MS Office: Word, Excel and Outlook


• Accuracy and attention to detail


• Excellent level of typing and IT skills with a full knowledge of Microsoft Office applications


• Able to work under own initiative.


• Able to prioritise workload.


• Willingness to learn and embrace change.


• Bright and positive attitude
  
  Et si on vous disait que travailler dans notre Groupe, ce n'est pas ce que vous croyez ? Chez BNP Paribas, on exerce une multitude de métiers qui évoluent en permanence pour être en phase avec les attentes des clientes et clients comme de la société. Au travers d'actions du quotidien ou de grands projets, exercer l'un de nos métiers, c'est s'engager pour agir durablement.


• Se sentir bien dans son job, c'est avant tout venir travailler comme on est. C'est aussi avoir les moyens d'un bon équilibre entre sa vie professionnelle et sa vie personnelle. Deux engagements majeurs pour BNP Paribas.


• Chez BNP Paribas, le développement de vos compétences est essentiel, pour vous comme pour nous. Et cela vous servira pour toute votre vie professionnelle.
  
  We are proud to offer award-winning benefits to support and reward our employees:


• Heath & Leisure: 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work


• Financial: Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company's Bonus Scheme, share incentive plan, financial and mortgage advice


Strutt and Parker is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

Strutt and Parker is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status
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