Senior Document Controller
Populous
Senior Document Controller
Salary Not Specified
Populous, City of Westminster
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 18 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 6a40c1fbe71c42cf8c6faf042671a9b5
Full Job Description
- Strategic Planning: Collaborate with senior management to develop long-term strategies, policies, and procedures for document control.
- Drive process improvements and technology adoption to enhance document management efficiency.
- Process Development: Design and implement standardized procedures for document control to ensure consistency and efficiency across projects.
- Manage document naming conventions, version control protocols, and access permissions for document integrity and security.
- Training and Mentoring: Provide training and guidance to document control team members on processes, standards, best practices, tools, and technologies.
- Supervise and support Document Controllers in their daily activities, ensuring adherence to established procedures.
- Quality Assurance: Review and approve document control processes and workflows to optimize efficiency and effectiveness.
- Conduct regular audits of document management practices to ensure compliance with industry regulations.
- Resource Allocation: Assist in resource planning and allocation within the document control team to balance workload and meet deadlines.
- Client Liaison: Serve as a point of contact for clients regarding document management processes and requirements, addressing concerns and fostering positive relationships.
- Collaboration: Collaborate with project teams to establish document control requirements and priorities for specific projects.
- Monitor document review and approval workflows, tracking statuses for timely completion.
- System Management: Manage document repositories and systems, ensuring proper categorization, storage, and accessibility for authorised users.
- Oversee project specific requirements in liaison with the Design Management and BIM teams
- Manage and coordinate pre-submissions workshops to ensure smooth completion of project milestones
Extensive experience in document control within the architectural or construction industry - Strong leadership and project management skills
- In-depth knowledge of document management systems and best practices
- Ability to analyse complex workflows and develop streamlined solutions
- Excellent problem-solving and decision-making abilities
- Experience of information management to disseminate knowledge to the Document Control team
Populous is an award-winning, international design practice specialising in sport and entertainment venues that draw people and communities together for unforgettable experiences.
We are looking to hire a Senior Document Controller for our London studio. The senior DC will be responsible for overseeing the Document Control team managing their onboarding, training requirements and overall personnel management., Populous is an equal opportunities employer. A global practice like no other, Populous employees enjoy a full range of workplace benefits, as well as the opportunity to attend events at a number of Populous-designed venues.