Scheduling Officer (University)

Are you detail-oriented and highly organised? Do you want to learn how to develop a career in Operations?

Join BPP as a Scheduling Officer. As a vital part of the Planning and Scheduling Team you will assist the operation of a centralised scheduling processes and ensure all BPP teaching and other events in BPP buildings are appropriately scheduled and effectively utilise the space available within agreed timelines.

You'll be responsible for supporting the management of the schedule on an ongoing basis, making changes as required according to business need. and assist in the provision of an ad-hoc rooms booking service, What you'll be doing

Policy and Process

• To formulate, document and keep under review policies and procedures for the scheduling of BPP teaching and other activities, ensuring appropriate and effective use is made of IT applications and that scheduling methodologies are appropriate.



• To liaise with Schools in relation to the scheduling process, establishing and communicating clear timelines to produce the teaching schedule and ensuring deadlines are met.



• To ensure that specialist software is used appropriately and to its full extent.


Schedule Production and Maintenance


• To produce the teaching schedule for each term and to ensure that it is made available in an appropriate format to all relevant parties.



• To liaise with Schools over their scheduling requirements, working in particular with Schools where specific problems arise and seeking ways of resolving the problems.



• To manage the maintenance of the schedule on an ongoing basis, making changes as required according to business need.



• To provide a scheduling enquiry service, answering queries by telephone or email according to business need.



• To oversee the process for ad hoc room bookings, reviewing and documenting the procedures and ensuring the optimum use of the space available.
  
  Experience of working in a professional academic support setting to deliver timetabling/scheduling services at a high level


• Knowledge (of structure and nature) of a significant proportion of our current products.


• Excellent communication skills both oral and written are essential. This role will include a significant amount of liaison with senior stakeholders from around the business.


• Excellent time management skills, with the ability to review & organize both their priorities and others


• Ability to work on one's own initiative.


• Drive, creativity, and ownership are key traits.


• Resilient with an ability to prioritise an extensive, changing, and diverse workload


• Excellent IT Skills, MS Office, Advanced Excel, knowledge of scheduling systems, e.g. Scientia.


• High level analytical and problem-solving skills
  
  Choose a better work-life balance


With hybrid working available, you'll be able to split your time between one of our centres and your home.

Either way, you'll benefit from a vibrant workplace and a culture that believes in looking after others, while being part of a diverse workforce where difference is celebrated. You'll work alongside other like-minded professionals who champion progress, while having opportunities to develop in an environment where creativity and innovation is rewarded.

On top of a competitive salary, we provide a generous annual leave entitlement of 28 days, and a rewards package that includes retail discounts, Group Personal Pension Plan, dedicated healthcare, and dental plans that offer additional assurance to look after you and your family.

Brilliantly, you can also study any of BPP's courses for free - be it a professional qualification or full degree., 26500