Resource Coordinator

Are you passionate about connecting with diverse talent? Do you thrive in dynamic environments where creativity flourishes? If so, BBC Studios Creative wants you to join our team as a Resource Coordinator,

• Proactively source, book, engage, pencil, and raise requisitions for PAYE or LTD freelancers and shoot staff. Adjust and release bookings as needed.


• Manage internal communications regarding shared resource allocations across the organisation.


• Amend existing bookings and facilitate the new starter/extension process with relevant teams.


• Collaborate with HR to book and provide business justifications.


• Request and gather information for HR (RTW, address, DOB, CV, reel, NI, company info, work elsewhere).


• Ensure comprehensive onboarding across all relevant BBC tools/systems/tech/equipment/access for new starters.


• Proactively address technical difficulties by liaising with IT directly. Log and troubleshoot or raise IT tickets as required.


• Assist with access/permissions (AWS, Monday.com, Teams, Getty, Adobe fonts, Dropbox, Box, Getty, Font library, servers, GLAM, Timewax, Adobe licensing).


• Add freelancers to email distribution lists and meeting invites.


• Order and log kit/asset numbers, manage kit returns via courier.


• Coordinate building inductions/access, new staff pass issuance, and pass extension activation.


• Direct new starters to appropriate teams for assistance.


DAY TO DAY

Resourcing / Allocation Management

• Oversee all annual leave bookings for the team, updating the specified systems accordingly.


• Attend core allocation and campaign meetings to plan and update teams on resource bookings, and discuss required freelancer skill sets.


• Negotiate day rates in line with BBC policies.


• Update resource management systems with booking details.


• Communicate project scope and work requirements to freelancers.


• Address payment queries and connect freelancers with Contractor Recruitment for support.


• Update budgets and month-end documentation with final resource costs.



• The role requires forward planning, budget management, and ownership of resource allocations.
  
  We are on the hunt for a detail-oriented individual with a good understanding of networking to lead our search for top creative and production freelance talent across our EMEA territories., Experience in booking or managing audio/edit suites, talent, film crew, freelancers, and onboarding new starters.


• Experience in resource management or HR, production or office administration.


• An understanding of freelance tax law.


• Experience in maintaining, planning and updating budgets.


• Understanding of different disciplines required for creative work.


• Experience in managing and maintaining a resource management system at a junior level.


• Experience in maintaining office systems and creating new workflows where appropriate.


• Previous experience in engaging freelance staff and crew.


DESIRABLE

• Having an understanding of social and digital talent resourcing would be beneficial.


• Familiarity with broadcast or creative teams.


• An interest in creative content and output.
  
  BBC Studios is a world-renowned content studio and channels & streaming business, powered by British creativity, with a reach that touches audiences in every corner of the globe.


We work with outstanding creative talent who are responsible for platform-defining shows from Strictly Come Dancing to Bluey, Prehistoric Planet to Planet Earth III.

The range and quality of our content is unsurpassed, creating critical and commercial successes and global phenomena.

From BAFTAs to RTS Awards, BBC Studios is Britain's most awarded production company and the only producer with three of the top ten shows on IMDB; we're the home of bbc.com, the widest-read English language news website in the world; and the UK's largest distributor of British content.


• Flexible 35-hour working week for work-life balance


• 26 days holiday (plus an additional day which is a Corporation Day) with the option to buy an extra 5 days


• A defined pension scheme and discounted dental, health care, gym and much more


• Excellent career progression - access to courses, webinars, workshops and the opportunity to work in different areas of the organisation, Salary: up to £30,000 plus London Weighting Allowance depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.