Residential Property Conveyancing Assistant

The Conveyancing Assistant is required to offer support to their assigned Conveyancer who has conduct of the client files. In addition to duties required of a secretary, the Conveyancing Assistant, whilst overseen by the Conveyancer, will work to ensure files are progressed promptly and in line with procedures and regulations. This includes a broad range of administrative duties as well as communicating with clients and third parties. All tasks will be completed utilising the case management system to keep a complete and accurate audit trail of activities.

Duties include

• General administrative support to Conveyancer.


• Handle communication with clients, other side lawyers, estate agents and other third parties, as required.


• Deal with new business enquiries and provide quotes to prospective clients.


• Open new files.


• Assist with gathering and recording the necessary documentation to meet AML and KYC requirements.


• Compile contract papers on a sale.


• Request and obtain items such as searches from agreed providers on a purchase.


• Obtain documents as required from HM Land Registry.


• Type up and file basic legal documents and correspondence as directed by the Conveyancer.


• Draft search reports.


• Answer and direct phone calls, including dealing with administrative and straight-forward enquiries.


• Handle exchange of contracts as directed and approved by the Conveyancer.


• Prepare files for completion including obtaining redemption statements, drafting completion statements, internal paperwork and appropriate letters.


• Generate bills as requested by the conveyancer.


• Dealing with completions; ensuring payments are sent and received and requesting necessary cheques etc. liaising with clients, estate agents and third parties and submitting SDLT returns.


• Prepare draft AP1s for submission.


• Assist with requisitions from HM Land Registry and issuing responses where required.


• Assisting in file closures/archiving.


• Any other task reasonably required of the assistant as requested by the conveyancer or PGL.
  
  Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary or similar.


• Familiarity with law, legal procedures and protocols.


• Computer literacy with a good understanding of MS Office software.


• Proficiency in English.


• Excellent organisational skills.


• Good telephone manner.
  
  Competitive salary depending on experience.


• 20 days annual leave plus bank holidays and an additional 2 days leave during the Christmas closure.


• Statutory pension scheme.


• Life insurance.


• Monday to Friday, 9:00am - 5:00pm with 1 hour for lunch.