Receptionist / Administrator

We are looking for someone to work Thursdays and Fridays 8:00am until 16:30pm with chance of overtime covering people's annual leave/ Sickness.

• Printing out daily room sheets and putting them up before home time


• Print out and display the daily sheet on the reception.


• Creating the weekly sheets for layouts


• Stock ordering and receipting on a system.


• Room booking management- Accepting bookings, cancellations, any equipment needed.


• Emailing updates around the building EXAMPLE: Broken lifts, maintenance.


• Adding DNA to a spreadsheet. (sending this off at the end of the month)


• Answering the phone, directing calls or helping with queries over the phone.


• Helping direct people to the correct places either to offices or training rooms.


• Answering emails and queries.


• Calling for IT assistant for rooms which may need this and sending IT to the right room.


• Reporting broken items on a system and then adding this to a spreadsheet. (building Maintenace)


• Post which includes sorting it, and then delivering it within the building. along with parcel deliveries.


• Accepting deliveries and then delivering them to the correct locations within the building.


• Handing out keys for the events taking place, taking signature and contact number before any keys are released, then when they key is returned sign to say it is back.


• Making sure all key pouches have fire registers in.


• Must have good skills on Word and Excel spreadsheets.


• Must be willing to be a fire warden as it is main reception, we need someone adequate to do this.


• Must have good English and Maths as we have a lot emails and queries to be answered and recharge sheets (finance items).