Reception and Clerical Assistant

Main Purpose of Post: To provide clerical, secretarial support to the school (including nursery) and undertake a range of administrative tasks and reception duties including administering the school staff training.

General administration support:

• General maintenance and administration of pupil files.



• Administer the ordering and receiving of deliveries of school goods and resources; e.g uniform, monitoring and distribution as required.



• Respond to alarms and support with fire evacuations as required in the role of fire marshal.



• Assist pupils.



• Support the headteacher and SLT, and other staff as requested and appropriate



• Produce reports from and keep SIMS and other systems up to date



• Deal with all telephone, email and message enquiries and requests both internal and external ensuring they are addressed appropriately



• Welcome and greet all planned and unexpected visitors utilising the Inventry system and directing them as appropriate.



• Deal with nonroutine enquiries within set management guidelines.



• Preparation of documents using Microsoft Office



• Providing full secretarial support to the Senior Leadership Team when required.



• Support finance officer as required.



• Support with administering the pupils' milk ordering



• Administer aspects of online and other training for school staff, ensuring the completion of required training



• Daily record keeping such as logging pupil absences, lunch orders, near misses etc.


Compilation and Maintenance Records, Returns and Database.


• Maintaining stocks of standard forms proforma etc.



• Keeping records and registers as necessary.


Printing, Reprographic and Copying:


• Administer information in and out of the office for pupils and staff including the preparation and copying of letters, menus, diary dates etc.


Transport


• Update records for Transport Department at WCC as appropriate.



• Maintain and update schools' transport route lists.



• Liaise with Transport Department, passenger assistants and parents, as necessary.



• Make ad hoc emergency arrangements as and when required.


Interaction With Staff, Students, Parents and other Agencies.


• Routine contact with pupils, staff and parents.



• Dealing with routine and non routine enquiries from pupils, staff, parents, the public, Governors, multidisciplinary support staff, suppliers/contractors, Local Authority departments etc.



• Communication/interpretation and support to pupils.



• Contacts with members of outside organisations at all levels on a wide range of major matters.


To carry out any other duties and tasks that are deemed to fall within the remit of the post.