Full Time Project Support Officer in Bae Colwyn | £39936 - www.jobs24.co.uk

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Project Support Officer

Aligra

Posted 2 weeks ago, 1 May | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 4c455ac93ee4483e9224a4b7d81817db

Full Job Description

Purchase Order and Invoice Management:

Take responsibility for managing the Purchase Order process, ensuring accuracy and adherence to budgets.

Efficiently track invoices and resolve any discrepancies or issues in a timely manner.

Collaborate with finance and procurement departments to ensure smooth processing of payments.

Project Budget Tracking:

Monitor project budgets and expenditure, ensuring all financial information is accurately recorded.

Provide regular updates on budget status to project stakeholders and management.

Identify any budget variances and propose corrective actions or recommendations.

Project Meetings:

Schedule and coordinate all project meetings, including preparing agendas, distributing materials, and capturing minutes.

Ensure all necessary stakeholders are invited and informed well in advance.

Follow up on action items and track progress to ensure timely completion.

Document Management:

Keep all project and team folders in the shared area up to date and well-organized.

File any new documents received and maintain efficient filing structures, both electronically and physically.

Assist in the production and maintenance of project documents, including business cases, project plans, risk registers, issues logs, and lessons learned reports.

Communication and Collaboration:

Liaise with internal teams at all levels to gather information, coordinate activities, and ensure effective project execution.

Collaborate with external training providers and contractors to facilitate project deliverables.

Communicate project updates, milestones, and risks to relevant stakeholders in a clear and concise manner.

Proven experience as a Project Officer or similar role, preferably in a fast-paced environment.

Excellent organizational skills, with the ability to manage multiple tasks and deadlines simultaneously.

Strong attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Proficient in using project management tools and software.

Ability to work collaboratively within a team and independently when necessary.

Knowledge of budgeting and financial principles.

Familiarity with project management methodologies and frameworks.

Flexible and adaptable, with a positive attitude towards change.

Aligra, a leading recruitment specialist, is currently seeking a highly organized and detail-oriented Project Officer on behalf of our client on an ongoing basis.