Project Initiation Specialist | East London NHS Foundation Trust

TheProjectinitiationSpecialistisakeymemberoftheDigitalAdministrationandProjectInitiationteam.

TheroleisresponsibleforsupportingtheProjectInitiationTeaminthedeliveryofacomprehensive,confidentialandsensitivehighqualityadministrativesupportforpotentialdigitalprojectsfromacrosstheTrust.ThepostholderwillworkwithprojectmanagerstooverseethecompletionofthedocumentationinaccordancewiththeProjectManagementOffice(PMO)guidanceinpreparationforapprovalviatheDigitalSolutionsBoardandsubsequentlybytheDigitalOperational andTransformationBoard.

Thepost holder isexpectedtobeusespecialist knowledgetoprovide supportfor allpotentialprojectinitiationadministrativerelatedelements.

· Promotecontinualimprovementinquality,performanceand deliveryofTrustobjectiveswithin projectinitiation team

· SupporttheSeniorProjectInitiation SpecialistinestablishingandleadingProjectScoping Groupswhererequired

· Organisationandplanningofadministrativesupporttotherelevantportfolio,programme,projectandtransformationmanagersinrelationtothescoping,costingandschedulingofpotentialdigitalprojects

· Coordinatingmeetingswithstakeholdersandsuppliers

· Providesupportinthepreparation ofrelevantProjectInitiationdocumentationfortheDigitalSolutionsBoard.

· Organisationandplanningofworkloadprioritisingaccordinglytoensureatimelydeliverytomeetdeadlines

· Developandmaintaineffectiverelationships withkeystakeholders internallyandexternallyprovidingregularfeedbackandupdatereports

· Supportwiththedevelopmentofthebusinessand planning processesthroughoutthedepartmenttodeliverservicestorequired standardsandwithintheavailableresourcebase

• EnsuretheefficientorganisationoftheserviceswithinProjectInitiationteammakingbestuseofcapacitytodeliveractivitywithintheterms ofServiceLevelAgreements(SLAs)and withcosteffective utilisationofstaffandnon-payresources


Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

Developandmaintain effectiverelationships withkeystakeholders internallyandexternallyrequiringgoodnegotiation skillstomanage competing prioritiesandensureactionstakeplaceinatimelymanner.

· Prioritiseworkload asrequiredtomeetbusiness needsandcustomerrequirements

WorkcollaborativelywiththeDigitalAdministration&ProjectInitiationManager,SeniorProject InitiationSpecialistorothercolleaguestoassistinthedevelopmentinprocessestoensurethatservicedelivery,developmentandimprovementplansaredeveloped,implementedandreviewed

· Ensurethatallstaffreceiveappropriateeducation ortrainingopportunitieswhich supportstheworkforcestrategyandstrategicaimsoftheTrust

· AssistintherecruitmentandselectionofnewProjectInitiationstaffincollaboration withDigitalAdministration&ProjectInitiationManager