PA - Restructuring & Insolvency

We have an excellent opportunity for an experienced PA to join our Restructuring and Insolvency team on a 12 month fixed term contract based in our Bristol office, although we are happy to consider some home working for this position.

This is a very busy and demanding role which requires a PA to primarily support a Partner, a Legal Director and a team of lawyers in the Restructuring and Insolvency team but also providing support to the London team remotely where needed. The role requires a highly organised and proactive individual who enjoys a variety of work, extensive diary management, client interaction and working for different people in a, at times, a pressurised environment.

The Restructuring and Insolvency team handles a wide variety of instructions for a diverse client base encompassing creditors, debtors, accountancy firms, insolvency practitioners and turnaround professionals., The main purpose of this role is to provide professional, effective and proactive PA support to the lawyers. More specifically you will:

• Proactively support the Partner, Legal Director and fee earners in the team. Ensuring regular 1:1s take place with line reports, contribute to team meeting agendas, record and follow up on actions and ensure performance review meetings are diarised.


• Take ownership of the agenda for weekly/regular catch ups with the partner and lawyers and identify the most efficient way of updating on any actions / follow up.


• Take ownership of the lawyer's diary management including anticipating and avoiding potential diary clashes, organising meetings with clients/their PAs, arranging travel and generally using initiative to plan and schedule meetings and calls and act as gatekeeper for meeting invites and requests from across the business.


• Proactively take responsibility for travel arrangements.


• Conference bookings and meeting room bookings and ensure any itineraries are prepared in advance.


• Monitor and assist with management of mailboxes including acting as gatekeeper to field messages and calls in a timely and professional manner.


• Supporting the team with managing and developing client relationships (and building your own relationships with client teams and contacts).


• Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information.


• Play an active role in managing the billing process by working closely with the finance team including accessing relevant reports, transferring time, ensuring correct rates, initial mark up on billing guides and drafting emails for invoices to be sent to the client.


• Play a key role in the managing of key client accounts and the financial management of those accounts i.e. monthly cost updates, updating client documents and requesting purchase order numbers.


• Develop and maintain positive internal and external client and PA relationships.


• Attend client meetings (may require note taking).


• Document comparisons and electronic filing.


• Collate and process expenses including proactive management in a timely manner.


• Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team (and across OC).


• Work with the PA team to continuously develop effective ways of working within the cross-office team.


• Provide ad hoc support for the PA team (covering for other PA absences)


• Assist with ad hoc IT queries and liaising with IT team to resolve these queries, particularly for new joiners.
  
  Previous PA experience.


• Essential to have excellent organisational skills and be able to prioritise work.


• Ability to work under pressure and to tight deadlines.


• Flexible and proactive approach.


• Essential to have excellent written and verbal communication skills.


• Capable of taking initiative and developing solutions.


• Essential to work with confidentiality, discretion and diplomacy.


• Ability to pay close attention to detail.


• Good IT skills (Microsoft word, Excel, Outlook).


• Preparing financial reports for clients.


• Creating, amending and reformatting large documents.
  
  Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success., At Osborne Clarke we value difference and encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual or romantic orientations. We want everyone to feel that OC is a place where you can be yourself and where you belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.


Being an inclusive employer is important to us and we are committed to ensuring every applicant's recruitment experience is free from unnecessary barriers. We have made a number of external commitments such as the Race Fairness Commitment and Women in Law Pledge, and are working with organisations like Stonewall to become a more inclusive employer. We want you to be able to show us your best during the recruitment process. If you require any adjustments to be made during the application, interview process or when working with us, please let us know.

We support working families via a range of family and caring friendly policies and will accommodate flexible working where we can. We value the health and wellbeing of our people: for example, we're signatories to the Mindful Business Charter, have an active network of mental health champions and offer free initiatives and flexible benefits to all our people.

Although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis.


• Services in India are provided by a relationship firm
  
  We offer competitive salaries and generous benefits