Office Support Co-Ordinator

Reporting to the Managing Director, the primary objective of this role is to provide key administrative and business support to the Senior Management team. Working with sensitive and confidential information, attention to detail, accuracy and excellent communication skills are required.,

• Ad hoc administrative support to the Managing Director and Senior Management team as required.


• Schedule Management and Board meetings.


• Co-ordination and distribution of reports and agenda papers for Management meetings and board meetings.


• Attend meetings and take notes of discussion, prepare the initial draft of minutes and summaries when required.


• Monitor and manage the company email account.


• Ensure the smooth running and upkeep of the Head Office, including ordering stationery and kitchen supplies as required.


• Arrange any necessary repairs for the office.


• Liaise with office management vendors, including cleaning contractor and security contractor, if required.


• Maintain filing systems of sensitive and confidential information, ensuring adherence to GDPR requirements.


• Co-ordinate and action website updates.


• Assist with and maintain Company policy documents in relation to ESG (environmental, social and governance) activities.


• Co-ordinate between the Company and the IT and Telephone support providers.


• Organise larger company meetings, events and conferences as required.


• Liaise with estate agents regarding Company property rentals.


• Manage share sales and transfer requests.
  
  Excellent organisation skills


• Excellent customer service skills and ability to communicate effectively


• Proactive and happy to work on own initiative


• Ability to keep to deadlines


• Excellent attention to detail


• Advanced MS Office experience


• Working with conflicting deadlines, Administrative experience: 3 years (preferred)


• office support: 3 years (preferred)
  
  Salary: £16,000 per annum based on 16 hours per week (£35,000 FTE), Job Types: Part-time, Permanent


Pay: £16,000.00 per year

Expected hours: No less than 16 per week

Benefits:

• Additional leave


• Company pension


• Cycle to work scheme


• Enhanced maternity leave


• Enhanced paternity leave


• Financial planning services


• Free flu jabs


• Free parking


• Health & wellbeing programme


• Life insurance


• Sick pay


• Store discount


• Work from home