Office Clerk - Porters Dept

Do you have exceptional organisational, communication and administrative skills? Do you enjoy working closely with a team of people and helping to get the best out of people? Are you looking to take on more responsibility? If so, then our role may be just what you're looking for.

Working within Aintree University Hospital Porter Department you will provide administration and office support to the departmental managers. As the service expands, so does our need for administrative support, and so we are looking for an enthusiastic, self motivated, adaptable and experienced person to work within the well established team.

The administrator role involves planning staff and department allocation, resolving rota issues, training new staff, assisting in the recruitment of new staff, tracking compliance, report processing, collating data for KPI's and ensuring orders are placed and authorised. You will work with the Department manager and porter shift managers and report directly to the Department Lead for this area, supporting them in ensuring the team works reliably, responsively and in a caring way.,

• Assist the managers with the smooth day to day running of the Aintree porter department


• Assist with the maintenance of records.


• Undertake staff training as directed by the relevant manager for the area


• Ensure that all staff follow defined protocols. Suggest improvements to such protocol and procedures.


• Assist with stock control in relation to office supplies and uniform.


• Maintain the integrity of templates.


• Assist with the management of data integrity.


• Assist the relevant manager for the area in logging maintenance call-out


OFFICE DUTIES

• Proactively deal with enquiries.


• Receive deliveries of goods


• Accurate typing of reports and correspondence as required. Provide support to the Departments managers as required.


• Filing reports and other correspondence.


• Provide clerical support.


• Efficiently use IT systems


• Work effectively with other admin and the wider team


• Assist in data reporting


• Assist with meeting schedules, The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.


The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24.

Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £18+£5 (standard disclosure) or £38+£5 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment.

From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years.

Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa.

This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures.

Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation.

All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action.

As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence.


• Educated to GCSE standard or equivalent


• RSA 1/2 type writing


• RSA 3 or equivalent, Computer literate


• Computerised information systems


• Demonstrable knowledge of supervising other secretarial/administrative staff, Ability to develop databases


• Keyboard / Word Processing / Data Input


• Good communicator (verbal/written)


• Good organisational and interpersonal skills
  
  Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.


The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond., The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.