Office Administrator
HarbisonWalker International
Office Administrator
Salary Not Specified
HarbisonWalker International, Ellesmere Port, Cheshire West and Chester
- Full time
- Permanent
- Onsite working
Posted 3 weeks ago, 22 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: a08c16b715df4cb4869a3dd3b1938683
Full Job Description
We have a fantastic opportunity in our Project Management team based in Ellesmere Port in the UK. As an Office Administrator, you play a crucial role in ensuring the smooth and efficient operation of our office environment. Your mission is to provide comprehensive administrative support across various departments, including Human Resources, Finance, and Project Management, while utilising your expertise in software tools such as ADP, SAP, and Excel to streamline processes and drive productivity., Experience of Using SAP:
- Utilise SAP software for tasks such as inventory management, procurement, and financial reporting.
- Generate SAP reports, extract data for analysis, and assist in system troubleshooting and updates.
- Serve as the primary point of contact for incoming calls, emails, and queries from clients, employees, and vendors.
- Provide information, assistance, and redirect enquiries as necessary.
- Maintain a professional and courteous demeanour in all communications.
- Collect, review, and analyse timesheets for accuracy and completeness.
- Collaborate with employees to obtain timesheets on-time
- Generate reports on employee attendance, overtime, and leave balances.
- Create and edit spreadsheets using advanced Excel functions to analyse data, create reports, and track key metrics.
- Develop templates and tools to streamline data entry and reporting processes.
- Generate financial reports, budget forecasts, and expense analyses using Excel and other financial software tools.
- Verify data accuracy, resolve discrepancies, and ensure compliance with organizational standards.
- Utilise ADP software for payroll processing, including entering new hires, updating employee information, and uploading data for weekly payroll processing.
- Serve as a point of contact for weekly ADP-related enquiries and troubleshooting.
- Coordinate employee hires by assisting with entering data onto the systems
- Maintain and update employee records, and HR databases.
- Assist in HR compliance tasks, such as updating policies and procedures manuals.
Advanced skills in Business Administration, Human Resources, or related field preferred. - Proven experience (6+ years) in office administration roles with a focus on Project Management, HR or Finance
- Proficiency in Microsoft Office Suite, especially Excel (advanced functions such as VLOOKUP, PivotTables, etc.).
- Experience with ADP software for payroll advantage, but not essential.
- Familiarity with SAP or similar ERP systems for data management and reporting.
- Strong organisational, communication, and problem-solving skills.
- Ability to multitask, prioritise tasks, and work independently or as part of a team.
- Attention to detail and accuracy in data entry and documentation.
Answer Calls and Queries:
Timesheet Analysis:
Strong Excel Skills:
Produce and Edit Spreadsheets to a High Level:
ADP Software:
Human Resources Experience: