Office Administrative Assistant

You will be responsible for assisting in the smooth running of college procedures, including cashflow and administration of student exams., Are you able to:

• Handle general administrative duties including dealing with telephone calls, visitors, emails, filing and post


• Keep student and teacher records up-to-date manually and on the computer system


• Ensure no students fall into arrears. Phone parents if necessary. Deal with former student arrears


• Update student timetables and registers


• Schedule meetings and take minutes


• Photocopy, scan and print various documents for the Principal, staff and students


• Arrange interviews, appointments and meetings - internal and external


• Deal with the needs of students, parents and staff


• Ensure that office and reception areas are kept tidy and presentable


• Deal with exam boards and administration of exams
  
  Intelligent, enthusiastic, amiable, efficient, highly organised and possess strong communication skills and the ability to project the professional image of the College


• Able to meet the needs of this role, where multi-tasking, meeting deadlines and thinking on your feet will be necessary.


• Able to provide both clerical and administrative support to the Principal and staff, either as part of a team or individually


• Involved with the implementation of office procedures, as well as having responsibility for specific tasks, Do you have at least an A-Level, (or equivalent), and good GCSE grades in Maths & English?


Having admin qualifications would be advantageous

Skills and Experience Required

Do you:

• Possess good knowledge of Microsoft Office applications, especially Word and Excel.


• Have excellent verbal and written communication skills and the ability to follow instructions carefully


• Have at least 1 year experience as an office administrator


• Have the ability to give strong attention to detail (especially in data entry), and have a methodical and logical working style


• Have experience with general office equipment e.g. photocopiers


• Have the ability to be adaptable to new skills and technology


• Have some experience of Social Media


• Some working knowledge of Urdu would be advantageous (due to clientele), A-Level or equivalent (preferred)


Experience:

• Administrative experience: 1 year (required)


Language:

• English (required)


Licence/Certification:

• Driving Licence (required)
  
  Employee discount


• Free parking


• On-site parking


Schedule:

• Monday to Friday


Supplemental pay types:

• Loyalty bonus


• Performance bonus