Medical Education Officer

The Medical Education Office, is looking for a new Medical Education Officer. This is an exciting opportunity for an administrator to organise the teaching and training for Undergraduate and Postgraduate Doctors; supporting them throughout their placement with us. The post holder will become part of a dynamic, supportive team and will fulfil a key administration role, ensuring the delivery of a high quality, effective medical education service, in line with the requirements of the Trust, GMC and NHS England., The post holder will be responsible for the day-to-day administration, coordination and organisation of administrative processes to support the education of medical students, doctors in training and senior clinicians who support learning and education.
Organising teaching and courses; contacting speakers, arranging rooms and AV equipment.
Arranging meetings; booking rooms, preparing paperwork, including PowerPoint presentations, taking minutes and co-ordinating completion of the action points.
Updating and maintaining excel spreadsheets.
Supporting medical students, trainee doctors and supervisors with the curriculum requirements and use of the e-portfolio platforms.
Offering pastoral support to the trainee doctors and students, with support from Medical Education Manager, when required.
Building and maintaining good working relationships with Consultant Leads and Supervisors.
Working as part of a team.
Candidates should be highly efficient in Microsoft Office including Word, Excel, Outlook and PowerPoint and have good written and verbal communication skills, which will be tested at interview, and the ability to work under pressure with minimum supervision, maintaining attention to detail., Provide advice and secretarial and administrative support to the College Tutors/Training Programme Directors in all matters relating to the delivery of Speciality Training within the Trust.
Attend and take minutes of the Local Faculty Group Meetings and participate in the Local Academic Board Meetings, ensuring all relevant Speciality Training related action points are acted upon.
Arrange sufficient representation by medical and non-medical staff for any Speciality School activity such as recruitment and ARCP panels.
Reporting
Maintain a record of all non-statutory leave for Speciality Trainees and report to the Medical Educational Manager.
Maintain a confidential record of any Trainee Requiring Additional Support.
Respond to requests for data and information from Health Education England.
Rotations and Educational/Clinical Supervision
Liaise with College Tutors regarding the allocation and placement of Speciality Trainees to training posts.
Ensure each Educational and Clinical Supervisor and College Tutor is aware of the allocation of supervisor/trainee on commencement for the year within the Trust.
E-Portfolio, Assessment and Teaching
Develop expertise in the e-Portfolios. Take responsibility for the up-keep of the e-portfolio for medical trainees including data entry and reporting.
Arrange and administratively support the teaching programmes for Postgraduate Doctors and students.
Communication and Data Management
Develop expertise to enable the competent handling of day-to-day enquiries concerning Specialty Training within the Trust including curriculum delivery, teaching topics, assessment, leave and learning.
Establish and maintain good lines of communication with those involved in Specialty Training i.e. Programme Directors and Educational Supervisors to ensure an effective flow and recording of information
Represent the Trust by attending internal and external meetings in relation to Specialty Training and to keep abreast of development and changes to the delivery of training
Assist with the marketing of Darent Valley Hospital to Medical Students and Postgraduate Doctors at all grades
Provide advice and information on the study leave process.
Induction
Co-ordinate the publication of induction documentation for all Speciality Trainees
Liaise with relevant specialties to ensure that departmental inductions fulfil the clinical governance requirements at the start of each rotation
Collect, record and report on attendance at Trust and Departmental Induction
Organise and arrange the delivery of induction for Medical Students at the beginning of each placement block, or as they arrive, booking Centre facilities and resources as appropriate.
Undergraduates Placements
Work with the Director of Undergraduate Medical Education (DUME), other Trust staff and external agencies to ensure that medical student placements are well organised and effective.
Liaise with relevant Trust departments notifying them of future student placements and ensure that accommodation is booked accordingly for medical students.
When completing your application, please read through the person specification table at the back of the job description document and explain in your supporting statement how you meet these criteria. This will help us to shortlist your application.
Our staff are our most valuable asset. We are committed to making staff feel appreciated, supported and included in the Trust's successes. Our mission is to be an outstanding place to work providing the very best care for our patients and excellent career opportunities for our staff. Everything we do is guided by our core values and behaviours, identified by our staff and embedded throughout the organisation.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement
We have the highest CQC rating of all Acute NHS Trusts in Kent and Medway (Good). The CQC highlighted that managers promoted a positive culture that supported, valued staff and created a sense of common purpose based upon shared values.
The Trust is a great place to work, stay, develop a career and enjoy a healthy work life balance. We have made and are delivering on a wide range of commitments to staff; health and wellbeing; equality; diversity and inclusion; access to education and career development. During 2020 we sett up quality councils, driven by our staff to create a culture of shared governance and quality improvement.
We have a strong focus on innovation and improvement. Part of Guy's and St Thomas' (GSTT) 'Healthcare Alliance' we are introducing new models of care to improve clinical outcomes for patients. Our association with GSTT also gives staff wishing to develop their skills excellent opportunities to work across numerous specialities.
As our local population increases, our services and skills are expanding and adapting to meet demand. We are continuously looking at best practice models to enhance and improve the services we offer.
The Trust provides services at Darent Valley Hospital and Queen Mary's Hospital, for a local population of over 500,000 people.
If you would like to be part of our innovative and forward thinking team putting patients at the centre of all we do, we invite you to #joinourfamily.
The NHS are striving towards "we work flexibly" as a workforce, we want to ensure that you can work in a way that is best for us, our patients, and importantly for you. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.
Please note this vacancy may close earlier than stated to aid efficient processing of applications. To ensure your application will be considered please submit it at your earliest convenience. If you have not heard from us within 21 days of the closing date please assume that you have not been shortlisted on this occasion.
Please note, that due to the limited number of car parking spaces, car parking permits will be allocated subject to compliance with the Trusts eligibility criteria and availability of spaces. Permit holders are not guaranteed a car parking space.
Dartford and Gravesham NHS Trust is a smoke free organisation. To improve public health smoking or vaping is not permitted anywhere on the hospital site.