Legal Secretary

We are now recruiting a Junior Legal Secretary for our Bristol office. The successful candidate will provide high-quality and efficient Legal Secretarial support to Senior Associates and Associates within our General Liability & Medical team.

Key Internal Relationships

Head of Practice Services, partners and fee-earners within the General Liability & Medical team and secretarial colleagues.

Reporting Line

The role reports directly to the Head of Practice Services (Tina Lambert),

• Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls


• Checking of fee-earner e-mails as required in their absence; responding where able


• Booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations


• Making simple travel arrangements as required e.g. booking train tickets and collating itineraries


• Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions


Documents/Correspondence
• :



• Only those which are not mandated for production/collation by DPD or of a length that are typed by individual fee-earners


• Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales


• Amending and formatting agreements/documents as required


• Short pieces of copy-typing and digital dictation as required


• Carrying out PDF to Word conversions and vice versa


• Collating all indexing on legal documentation and setting up files as necessary


• Production of short, less complex PowerPoint presentations as required


• Proof-reading of all documents to ensure the delivery of work of the highest quality


• Any general correspondence as may be required from time to time


Support of other functions/activities:

• Insertion of business contact cards into Outlook and InterAction


• Processing fee-earner expenses on Chrome River in a timely manner


• Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks
  
  Previous experience of working within a busy corporate environment is essential


• Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner


• Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner


• Demonstrate proactivity and the ability to work on own initiative


• Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy


• Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business


• Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s)


• Reliable with a strong work ethic and a 'can-do' approach


• High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles)


• Highly developed administrative skills with the ability to multi-task under pressure