Information Management Officer

A new information management role has been created supporting the Knowledge and Information Management (KIM) Lead on a 12 month project to make information management and governance improvements within SharePoint and Teams which would enable testing of Copilot.
The Planning Inspectorate has a long and proud history in ensuring a fair planning system for England. The work we do has a significant impact on people’s lives, the communities where they live and the economy.
We want our colleagues to be able to work more flexibly and more collaboratively, exploring new and innovative ways to improve the way we provide services.
For further information on the Planning Inspectorate, please see the information pack attached. You can also view our careers page at Civil Service Careers, The role provides a fantastic opportunity for someone to build on their existing knowledge and experience of information management within a project environment. It would suit someone who is looking to extend their information management experience and develop their project delivery and change management skills.
You will work closely with the Records Manager and technical colleagues to understand the business and governance requirements for developing a new SharePoint information architecture.
You will engage with teams from across the organisation to understand their business needs and priorities, which will inform a phased delivery approach.
You will work with the Knowledge and Information Management Lead to identify risks and mitigating actions.
You will work with colleagues in communications and programmes and change on reporting and awareness raising campaigns.
You will have the opportunity and time to complete new learning that will assist you in your role.
You will be given time and support to balance these different tasks so you are able to bring and commit your best effort to the role.
You will be a highly organised individual who is able to work with others to provide solutions to problems.
You will be confident at proactively engaging with teams and developing positive working relationships with a range of individuals.
For full information on the role and assessment process please refer to the candidate pack attached.
Office Attendance
All of our office-based roles are contractually located at Temple Quay House in Bristol. We encourage office attendance to foster collaboration, conversation, group creativity and employee wellbeing. You will be expected to attend Temple Quay House at least 12 times a year. Depending on your role, you may be required to attend more often than 12 times a year either permanently or temporarily to ensure we deliver our services in the most efficient and effective way for our customers. If you would like to discuss our Office Attendance in more detail, please contact us at PINS.Recruitment@planninginspectorate.gov.uk, Complete the online application form on Civil Service Jobs which requires the following information:
+ A CV: The CV section is an opportunity for you to detail your career history. It should outline the jobs you have done, the length of time you were employed within each role and a brief description of your role, responsibilities and duties which demonstrate relevance to the role you are applying for against the essential criteria. You must type, or ‘copy and paste’ into the text box called ‘Employment History’ within the online application. You cannot attach a copy of your CV.
+ A Personal Statement (1000 words max): The personal statement allows you to outline your suitability for the role in more depth, expanding on your CV evidence. It is an opportunity for you to provide evidence against the essential criteria listed within the candidate pack on the Person Specification page and link your answers to the listed Success Profile elements we are also assessing against .
We will assess your application on the evidence you have provided against the Essential Criteria and Success Profile elements detailed in the Person Specification in the candidate pack.
All shortlisted candidates will be advised of the outcome shortly afterwards.
Interview
If you are shortlisted, you will:
+ Be asked to attend an interview to have a more in-depth discussion about your experience and suitability for the role
+ Interviews will be behaviour questions
+ Need to prepare and deliver a presentation
Candidates who are successful at shortlist stage will be sent full assessment requirements with their interview invitations.
Other Information
Shortlist Date: between 10 and 11 June 2024
Interview Date: between 19 and 21 June 2024
Interviews are currently being completed remotely using Microsoft Teams. We would like to reassure candidates that the virtual interview will not be recorded (or retained) within the Planning Inspectorate, other than usual interview protocol and in line with the Civil Service jobs Privacy notice.
We encourage all candidates to make themselves familiar with the role and what we will be assessing you against which is detailed in the Person Specification.
The Planning Inspectorate is committed to finding the right person for the job. We recruit using Success Profiles and consider the criteria you will need to demonstrate to be successful for the role.
ID and Documents
If specific qualifications/memberships are essential for the role and you are successful, you will be asked to provide accurate scanned or photographed images of the qualifications/memberships that you listed on your application prior to your start date.
We must check that any successful candidates are allowed to work for the Civil Service before we employ them. If successful, you will be asked to do a right to work check using identity document validation technology (IDVT) through the services of an Identity Service Provider (IDSP), Civil Service Jobs. If we are unable to confirm your right to work and through the IDVT we will need to do a manual right to work check using original documents with you in person.
Visa Sponsorship
The Planning Inspectorate cannot offer Visa sponsorship to candidates, we do not hold a Visa sponsorship licence.
Disability Confident Interview scheme
The Civil Service embraces diversity and promotes equal opportunities. We run a Disability Confident Interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.
To be considered for an interview under the scheme you must:
+ have a disability defined by the Equality Act 2010
+ provide evidence in your application that you meet the minimum criteria in the job description
+ meet all of the qualifications, skills or experience defined as essential
While we will endeavour to provide you with all the appropriate information, you are the expert on your specific requirements so if you require any adjustments, you should consider the information provided about the assessment process in the candidate pack and then:
+ Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. The earlier and more clearly you tell us what you need and why you need it, the more likely we are to be able to accommodate you in a timely fashion.
Existing Civil Servants should ensure that they have an in-principle agreement for a loan prior to applying.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

+ Knowledge and experience of working with teams to support new ways of managing information.
+ Experience of developing policies and principles to support the introduction of information governance requirements in systems.
+ Experience of balancing multiple priorities and dealing with ambiguity.
+ Experience of working collaboratively as part of a multi-discipline team that includes technical experts and business end users.
+ Excellent interpersonal and communication skills.
Desirable Criteria
+ Experience of implementing information governance policies in Microsoft SharePoint and Teams
+ Knowledge and experience of Copilot or similar generative AI tools
+ Awareness and experience of working with security standards., + Changing and Improving
+ Making Effective Decisions
+ Working Together
+ Managing a Quality Service
+ Delivering at Pace

Alongside your salary of £35,592, Planning Inspectorate contributes £9,645 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Flexible working options, including flexi-time, part-time, compressed hours and home working if suitable for the role.
+ A working culture which encourages inclusion and diversity.
+ 25 days annual leave increasing by 1 day per year up to 30 days after 5 years, plus 1 privilege day to mark the King’s birthday. In addition to the normal bank holidays.
+ Generous family friendly policies.
+ Fast and modern IT kit which utilises Windows 10 and Microsoft 365, enabling seamless working from home and collaboration across teams.
For full information see our Benefits information pack.