Freehold Property Administrator

This position will play a crucial role in managing and optimising our freehold property portfolio. You will be responsible for assisting in the acquisition, disposal and management of our freehold properties, ensuring that they align with the strategic objectives of the company whilst maintaining the highest standards of professionalism and integrity.

What the day-to-day will look like in this role:

• Organise and attend appropriate regular (weekly) project status review meetings; maintain minutes, and follow up actions with attendees.


• Compile project update trackers, and input appropriate information & updates onto the Disposal Programme master tracker.


• Arrange key information packs for each property sale for contractors & suppliers (EPCs, floor plans etc) as instructed by the Freehold Disposals Manager.


• Arrange access to properties for marketing agents and viewings at the appropriate time ensuring in each case all staff communications procedures have been completed.


• Liaise with in-house/external lawyers and the internal property team, in support of the line manager, to ensure legal packs, and information are produced within sale timescales and properties are cleared promptly.


• Organise necessary post-sale notifications to all external suppliers, rating authorities, utility providers etc., Please note that this role is subject to meeting regulatory requirements. As an FCA-regulated organisation, we are committed to adopting the highest standards and we do this by employing individuals with the appropriate skills, experience and integrity to protect both the company and our clients. If you are considered for a role, you will be providing your permission for us to conduct the relevant checks and assessments that will be carried out during the recruitment and onboarding process. The nature of the checks will depend on whether the role is subject to the Senior Managers and Certification Regime (SMCR).


Please note in accordance with our pre-employment checks, all roles will require a criminal record check and further enhanced checks may apply. Certain roles will be subject to ongoing checks in line with the Group SMCR Framework (Fit & Proper Policy). Further details will be explained to you throughout the recruitment process.

Equality, Diversity and Inclusion Statement

Our Vision is to connect with our clients, colleagues, company, and communities based on our principles whilst celebrating our differences.

We aim to empower leaders and colleagues to seek out and understand new voices and perspectives; to be vocal about inequity and exclusion, and to take decisive, informed, and bold action to promote inclusion and belonging.


• Experienced Administrator, preferably within a property or estates-based team, with the ability to manage fast-paced workloads and changing priorities.


• Demonstratable success in coordinating multiple projects in parallel and hitting target deadlines.


• PC literate, with a great understanding of how to navigate systems (i.e. Excell, Outlook and other Microsoft packages).


• A conscious self-starter who enjoys working on their own initiative and can make decisions independently to ensure a smooth process of duties.


• Proven ability to develop and maintain effective relationships with property owners, brokers and other stakeholders to facilitate property transactions.
  
  Annual salary of up to £40,000 per annum.


• 22-25 Days Holiday + Bank Holidays.


• Pension Scheme.


• Life Assurance X2.


• Free On-Site Parking.


• Early Friday Finishes at 4pm.


• Access to our internal apprentice & personal development schemes.