Fleet Co-Ordinator

We have a new opportunity for a Fleet Coordinator to join our Fleet team within Vistry Services, at our Kings Hill office in Kent. As our Fleet Coordinator you will primarily assist with the analysis of insurance claims, concern drivers and starters to the business.

The role will incorporate management of the duty of care systems, alongside company van allocation, monitoring using the Quartix system and Allstar fuel card account reconciliation and invoice processing.,

• Respond to all employee queries in a timely manner received via the telephone, e-mail, or Teams as pertinent to their duties


• Maintain all systems and spreadsheets relating to the functions within the Fleet team


• Review and update the Company Car policy, Duty of Care for Drivers on company business policy for all fleet related matters


• Ensure that the internal messaging page for Fleet related matters is up to date, easy to understand and informative. Suggest articles and topics for inclusion on these pages.


• Understand and keep up to date with HMRC legislation relating to company cars, vans, company fuel and payrolling benefits


• Provide cover for colleagues during periods of absence


• Any other duties required as relevant to the role or the team, including general administration and any other ad-hoc tasks or projects that occur


• Book a hire van ahead of employee's start date once duty of care requirements has been completed if leased van not available


• Update all internal systems with new van driver allocations, leavers and vehicle changes


• Ensure the Company Van Policy is reviewed and updated every 6 months. Ensure policy is issued to all drivers and updated on the internal portal
  
  Previous experience in a similar fleet related role


• Have the ability to manage own workload and work well with all team members


• Have a good working knowledge of Microsoft office Word, Excel, Teams, and Outlook


• Be a good communicator both on the telephone and via e-mail or letter


• Ensure all targets are met, with an awareness of the deadlines and payment dates for the whole team
  
  At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.
  
  Competitive basic salary and annual bonus


• Agile working possible (dependent on role)


• Up to 33 days annual leave plus bank holidays


• Private Healthcare


• Competitive contributory pension scheme


• Life assurance - 4 x your annual salary


• Share incentive schemes


• Employee rewards portal with many more benefits…