Finance Officer

The post holder will be required to provide a comprehensive, efficient, timely and professional service, working closely with the Practice Manager Partner. You will accurately oversee the Practice financial transactions, develop budgets/forecasts, and prepare financial reports.

You will also be a team player, positive with a can-do attitude. You will be able to articulate financial data to a varied audience. You will be able to work on your own initiative, provide feedback and solutions to issue.

You will be required to maximise income for the Practice and be responsible for payroll, invoicing, cash collection and reconciliation and reporting processes.,

• Maintain Practice accounts using Quickbooks or other relevant software.


• Maintain Practice ledgers and other records ensuring monthly reconciliation of accounts as necessary.


• Preparation and input of journals.


• Prepare monthly/quarterly/annual financial and performance reports and cashflow forecasts for the Practice Manager, including forward projections.


• Raise invoices and ensure income is recovered by target dates.


• Ensuring costing and prices for invoicing.


• Manage purchase of surgery supplies and vaccine contracts working in conjunction with practice departments.


• Process invoices authorised for payment within guidelines and payment terms.


• Submission of quarterly VAT returns to HMRC and liaison with VAT consultants


• Credit Card reconciliation and recording of receipts.


• Management of practice card receipts software and users.


• Day to day management of petty cash.


• To prepare and deliver monthly banking.


• Submission of reimbursement claims of rates and other invoices.


• Submission of the monthly drugs reimbursement claim and reconciliation of payment.


• Submission of maternity/sickness/retainer staffing claim forms.


• Carry out year end procedures including debtor and creditor schedules. Liaison with the practice accountants in preparation of the year end accounts.


• Ensure annual stock check of drugs and clinical supplies are carried out.


• Submission of the monthly payroll timesheet to the practice Payroll provider. Collation, checking and recording of overtime, TOIL and expenses. Keeping up to date records of staff payroll details.


• National workforce reporting database kept up to date.


• PCN ARRS Workforce claim submitted monthly.


• Carry out the practice pensions administration including the NHS Pension scheme and alternative pension scheme NEST. Assisting GP's with annual pension returns. Assisting starters and levers of the scheme with all the relevant forms they need.


• PCSE main contact and administrator.


• Be aware of and proactively recommend new business opportunities to the Management Team.