Finance Assistant

To assist the Finance Manager to maintain an effective department by carrying out a range of financial processing and other duties especially in Purchase Ledger; and ensuring compliance with appropriate financial procedures and audit requirements.,

• Input of standing information to Finance system (suppliers, debtors) in accordance with procedures


• Processing of Purchase Orders from requisitions, accurately and in accordance with agreed authorisation and timescales


• Printing of Purchase Orders, checking for accuracy and distributing to suppliers and budget holders as required


• Processing of invoices, checking to Purchase Orders and goods received notes, ensuring appropriate authorisation and payment in accordance with agreed procedures and timescales


• Investigating and resolving supplier invoices under query, arranging returns and ensuring that refunds or credit notes are received.


• Liaising with companies to obtain "best value" for items purchased


• Raising of Sales Invoices from appropriate documentation


• Printing of Sales Invoices, checking for accuracy, and distributing to debtors


• Processing and reconciliation of petty cash


• Assist with month end procedures including VAT returns.


• To provide financial information reports from the finance system for budget holders.


• Dealing with queries from suppliers (including statements), debtors, budget holders and other Academy staff


• Maintenance and storage of all records within financial regulations.


• Updating and monitoring of contacts file


• Assist with preparation of audits


• Advising the Finance Manager of any Breach of Financial Regulations within school.


General Duties and Accountabilities

• Filing of purchase orders, invoices, delivery notes, suppliers, monthly statements


• Archiving


• Complete P11D forms


• Exam Invigilation


• A responsibility to promote and safeguard the welfare of children in line with the school's Safeguarding and Child Protection Policy


• Health and Safety


• Code of Conduct


• Behaviour for learning


Other Duties

• To undertake duties as specified by the Finance Manager or Headteacher and not mentioned above


Job Types: Full-time, Part-time

Benefits:

• On-site parking


Schedule:

• Monday to Friday


Ability to commute/relocate:

• HARROW HIGH SCHOOL: reliably commute or plan to relocate before starting work (preferred)