Faculty Research and Enterprise Administrator

Job Summary: To provide effective local operational and administrative support for
Research and Enterprise activities in the Faculty of Engineering and
Technology.,

• Work in a team to provide support for Research and Enterprise activity across the

Faculty, dealing with a range of queries from internal and external contacts,
including Post Graduate Researchers (PGR's), senior research staff, and
Professional Service teams across the University, adhering to LJMU/Faculty
processes for research and enterprise administration.


• Deal with research enquiries for new applicants, advising on procedures and

ensuring applicants are informed regularly on the progress of their application.


• Co-ordination and support for the admission of all postgraduate research applicants

in the Faculty including the creation of reference requests, provision of offer letters,
and liaison with the International Office and other Professional Service Teams as
appropriate.


• To act as Secretary to Research Committees including Faculty Research

Degrees Committee (FRDC) and Faculty Research and Knowledge Exchange
Committee (FRKEC), including servicing the committees, and preparing and
processing all relevant documentation.





• Monitor attendance and engagement, monitor awarded bursaries, liaise with

the Doctoral Academy, and ensure strong links with the University Research
Degree Committee.


• Maintain information on University Management Information Systems/Platforms

such as eDoc, SIS, Sharepoint, to ensure effective service delivery.


• Organise Faculty research conferences and regular and ad-hoc seminars,

including all planning and follow-up work, and liaison with the Director of
School (or nominee) and other School/LJMU staff as necessary.


• Give support to research staff, such as arranging travel and accommodation as

required, ensuring LJMU Financial Regulations are strictly adhered to.


• Assist UoA's in the preparation of documentation for REF.



• Respond to requests for research statistical information for the Faculty.



• Maintain an efficient and clearly auditable filing and records system for the Faculty

for all research related administration.


• Support in preparing grant applications, providing advice and assistance to staff

with this process.


• To provide general Faculty administrative support as instructed by the Head

of Faculty Administration, which may include general administrative support
on occasion.


• Any other duties commensurate with the grade as deemed necessary by the Head of

Faculty Administration.


• A commitment to LJMU's values and regulations and Equality and Diversity Policy.



• Commitment to adhere to and promote the ethos of Respect Always as set out in

the Respect Always Charter.


• Liverpool John Moores University recognises and is aware of its Social, Economic

and Environmental responsibilities ; the post holder is required to minimise
environmental impact in the performance of the role and actively contribute to the
delivery of LJMU's Environment and Sustainability Policy.


• The post-holder's mandatory Health and Safety responsibilities, which have been

agreed by the University's Strategic Management Team, are contained in Section 2
of the University's Safety Management Code of Practice MCP1 Organisation for the
Implementation of the Health and Safety Policy.


• For some of your activity, from time to time, you may be required to contribute to

externally funded projects such as research or EU projects.

The person specification describes the skills, experience, knowledge, and aptitude required
to perform the duties of this post effectively. The criteria order listed should not be taken to
imply their relative importance. Both paid and unpaid experience may be relevant.

Essential Factors Evidence

HNC/D in relevant subject or equivalent qualification. A and I

Good knowledge of Microsoft Office, particularly Word and A and I
Excel.

Able to work independently, under minimum supervision, or as A and I
part of a team as required, often to strict deadlines.

Excellent verbal and written communication skills. A and I

Able to assimilate and present data with accuracy and attention A and I
to detail.

Capable of working collaboratively with people across the A and I
organisation, in a professional manner, providing a customer
focused administrative service.

Excellent organisational skills with the ability to prioritise workA and I
effectively.

Willing to participate in training and professional development A and I
programmes appropriate to the needs of the post.

Adaptable and flexible in approach to work. A and I

Comfortable handling high volume repetitive work. A and I



Desirable Factors Evidence

Knowledge of University procedures. A and I

Experience of servicing formal committees. A and I

Relevant administrative experience within the H.E. Sector. A and I

Annual leave: allowance of 30 days (for grade 3-7 staff and Executive Leadership Team) and
35 days (for grades 8 and above) plus 8 public holidays.


Pension: access to a generous defined benefit pension scheme.


Travel: various interest free travel loans for annual season tickets and cycle to work scheme.


Flexible working: maintain a healthy balance between work and home life with opportunities
to work flexibly - including flexi time and job sharing where possible.


Health and wellbeing: we offer a wide range of wellbeing support including Employee
Assistance Programme, mental health support, annual voluntary dental plan and on-site gym
facilities.


Professional development: LJMU is committed to the support and development of its staff. It
encourages individuals and teams to embrace opportunities for skill development, selfimprovement
and knowledge enhancement in order to reach their potential and meet their
career ambitions. As part of this commitment, we offer a wide range of engaging and impactful
training and development opportunities as well as the chance to take part in special
projects/cross-university work and embark upon one-to-one coaching and mentoring.


Community : there are plenty of opportunities to give back to the community through
volunteering, supporting our Corporate Charities and getting involved in our Diversity and
Inclusion Staff Networks. There is also an opportunity to give to charities through the Payroll
Giving scheme.


'More For You' from Vivup: in addition to the great benefits above, our close ties to
organisations and businesses within the region and further afield means we can offer
discounts for many shops, restaurants and services.