Facilities and Office Manager
TePe UK
Facilities and Office Manager
£40000
TePe UK, Wookey Hole, Somerset
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 3 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: db0782e62bc3418cae1ae767ee0cc188
Full Job Description
- Plan and coordinate all installations (telecommunications, heat, electricity, etc.) and site improvements.
- Ownership of the facilities function, ensuring pro-active identification and resolution of issues / implementing appropriate processes, checks and measures.
- Contractor management to ensure H&S compliance, risk assessment documentation, and the smooth operation and maintenance of the building.
- Inspect buildings' structures to determine the need for repairs or renovations and liaise with contractors / facilities management firms.
- Develop a PPM (Planned preventative maintenance) schedule to ensure all aspects of the site are maintained on time, to standard and contractors' performance is reviewed and addressed.
- Review utilities consumption and strive to minimize costs.
- Actively look to reduce waste and drive value from our contracts, services and equipment.
- Control activities like, waste disposal, building security and site maintenance.
- Ensure we are aligned with the organisation's sustainability goals in all areas of facilities and office management.
- Allocate and manage office space according to current and future needs.
- Develop and maintain robust systems for file storage across the departments.
- Ensure that the site is clean and maintained according to agreed standards - taking appropriate action when required.
- Manage our site Health & Safety (co-ordinating with external consultants)
- Manage the day-to-day purchasing of IT, telecoms, stationary and all other 'office' equipment
- Develop and manage budgets for facility maintenance and operational expenses.
- Monitor expenses and identify cost-saving opportunities while ensuring high standards of quality and service.
- Assist with the organisation of requirements for meeting rooms, overnight accommodation and lunches for company events and visitors.
- Assist with the management of company vehicles and renewals - liaising with finance and HR as required.
- Deputise for the Head of Operations during times of absence.
- Support the Head of Operations in developing and implementing a long-term facilities management plan
Proven experience as a facilities manager or relevant position. - Relevant professional qualification (e.g., CFM) will be a distinct advantage.
- IOSH or NEBOSH will also be an advantage - but training will be provided.
- Well-versed in technical/engineering operations and facilities management best practice.
- 'Hands-on' approach to the management of the facility.
- Strong organisational and leadership skills.
- Strong project management skills
- Decision making
- Problem solving
- Good analytical/critical thinking
- Wide range of IT skills, including experience of using Microsoft Office products.
- Willingness to travel
- Compatible with TePe culture