Facilities Assistant

As a Facilities Assistant at Farrer and Co you will play a crucial role in ensuring the efficient and smooth operation of our office facilities. You will work closely with the Facilities Manager, team members and associated contractors to maintain a safe, clean, and comfortable working environment for our staff and clients.
Responsibilities

Help desk management:

• Answering and replying to all FM queries through the Facilities help desk.


• Liaising with Sorrell Hard services around adhoc and reactive maintenance.


Invoicing and billing:

• Receiving and processing all Facilities related Invoices and quotes.


Space Management:

• Carry Out weekly work place inspections.


• Assist in space planning and allocation, ensuring that the office layout meets the needs of the firm and adheres to health and safety regulations.



• Support office moves, reconfigurations, and desk assignments as and when necessary.


Health and Safety Compliance:

• Monitor and enforce health and safety standards in accordance with UK regulations.


• Conduct regular workplace safety inspections, identify potential hazards, and implement corrective actions.


• Provide advice and support for DSE.


• Manage bespoke H&S spreadsheets and documentation.


• Perform inductions to new starters.


Contract Management:

• Liaise with external vendors and contractors to ensure the timely completion of services, repairs, and maintenance work.


• Manage internal relationships and contracts.


• First point of contact for all landlord requirements.


• Populate departmental spend databases.


Contract Management:

• Call outs, inductions for on site contractors and distribution of relevant Access control.


Budget Management:

• Assist in developing and managing the facilities budget.


• Keep track of expenses, ensure cost-effectiveness, and report on budget variances.


Environmental Sustainability:

• Implement and promote sustainable practices, behaviours and initiatives within the office to reduce the firm's environmental footprint.


Emergency Response:

• Develop and maintain emergency response plans, conduct regular drills, and ensure the availability of first-aid and emergency equipment.


• Support and manage all fire evacuations, marshals and first aiders.


Team Collaboration:

• Collaborate with the Facilities Manager, administrative staff, hard and soft service contractors and other departments to address facility-related concerns.


• Provide backup support during the Facilities Management absence.
  
  Experience of supporting fee earner and legal requirements.


• Experience setting up large scale meetings and the associated communications and support.


• Experience in a professional services firm, listed buildings experience would be advantageous.


• Excellent organisational skills with the ability to prioritise work.


• Exceptional customer service skills.
  
  Farrer & Co is synonymous with the highest quality legal advice and service.


We advise individuals, families, businesses, financial services, educational and not-for-profit organisations on every aspect of the law, wherever the need arises. From our offices in London we work with trusted professionals around the world to deliver a seamless international service.

Our clients present us with complex and varied challenges. Whether that's a complicated family trust issue, a multinational corporate transaction, or an emerging threat to their reputation, they need clear thinkers who can advise on the best solutions, fast thinkers when speed is of the essence and agile thinkers who can produce a fresh approach to get the job done. That's why they choose us.

Our clients value our in-depth knowledge, technical excellence and diversity of disciplines. But what really binds our long-standing relationships with them is our approach: pragmatic, plain speaking and always steadfast in our values, which we hold dear. Values which mean we gain our clients' trust, always strive to do the right thing, and aim for the best results for them.

Superb client service sits at the heart of everything we do. We are modern lawyers with timeless values.
Scope