Facilities Administrator

The Facilities Management Administrator position will support approximately 200 colleagues on site at our Oxford office and will be a customer focused point of contact for colleagues and suppliers.

The role will provide administrative support through the use of the purchase order system; processing invoices and paying suppliers.

The position will support the Facilities Manager in ensuring buildings are compliant in all areas of health and safety, including building inspections, compliance with contractor control and the review of RAMS and other associated documents.

This position will support on site events, meetings and help ensure a first class colleague experience.

Working as part of the UK team, the position will be required to support other locations remotely and occasionally in person, as needed.

How you will make an impact:

• Managing the Service Now portal where colleagues raise requests for building services.


• Working closely with contractors (both hard and soft services) carrying out contractor inductions, obtaining quotes, supervising and quality checking work, monitoring KPIs, invoicing and contract administration.


• Support business with office moves and space planning.


• Support other Wiley premises in London remotely and occasionally in person.


• Ensuring that staff and contractor health and safety is compliant. Training to become a First Aider at Work, a site Fire Marshal, and assist with reviewing contractor RAMS and issuing Permits to Work.


• Carry out monthly physical site inspections including building maintenance, cleaning standards, health and safety, housekeeping. Document these audits, and action any issues, seeing them through to completion.


• Support post room operations including management of couriers.


• Strive to improve delivery standards and look at continuous improvement.


• Raising Purchase Orders & coding of invoices. Other tasks as required by the management team to support operational delivery.


• 
  
  A-levels or Equivalent


• Experience of working in Facilities Management in a corporate environment.


• The successful applicant will have strong numeracy and literacy skills, being able to write & compose concise & clear letters / emails with good grammar & spelling and mid - advanced excel / office suite of skills to analyse, interpret data and to summarise this into a report are all essential requirements of this position.


• Able to work semi-independently with a high attention to detail and meet deadlines.


• Advanced use of MS Office. Self-motivation, with the ability to manage a varied and extensive workload with ever-changing priorities


• 
  
  Enabling Discovery, Powering Education, Shaping Workforces.


We clear the way for seekers of knowledge: illuminating the path forward for research and education, tearing down barriers to society's advancement, and giving seekers the help they need to turn their steps into strides.

Wiley may have been founded over two centuries ago, but our secret to success remains the same: our people. We are willing to challenge the status quo, move the needle, and be innovative. Wiley's headquarters are located in Hoboken, New Jersey, with operations across the globe in more than 40 countries.