Facilities Administrator

Building a sustainable tomorrow

BAM FM are looking to recruit a Facilities Administrator based Abbott Laboratories in Maidenhead.

37.5 hours Per Week
(8am - 4pm)
This is an amazing opportunity to join a great organisation. If you have experience working in a busy office environment and delivering excellent customer service, this is a great chance to join an established team and really fine tune your Facilities skills.
As a Facilities Administrator you will work on the Facilities Help Desk and be responsible for taking incoming jobs, distributing work to engineers and subcontractors, creating reports and general administration.
You will be an excellent administrator with exceptional communications skills, highly organised and able to support others with their requirements in a timely fashion.

In addition to an attractive salary we offer a significant benefits package including a bonus scheme, contributory pension, BUPA, life assurance, 25 days holiday (plus bank holidays), gym subsidy, BAM social club membership and many more exciting benefits. BAM operates a flexible working policy.

Your mission

Answering calls, dealing with any queries and follow up on all emails from other departments, sites, contractors.
Ad hoc duties as and when required.
Assist with update and managing all site contractor files and maintenance records.
Assist with the escorting of contractors when necessary within the Office and Warehouse Facilities.
Provide ad hoc administrative and reception cover as and when needed.
Monitor all stock such as stationary and cleaning consumables. Undertake regular stock-taking and inventory checking, to establish physical verification of the quantities and condition of items held within the inventory.
Managing the Share Point site Facilities Help Desk, along with assigning any works accordingly to both the Technical Supervisor and or Soft & Hard Services Contractors.
Managing the Share Point site Facilities PPM planner, updating information on a day-to-day basis.
Assist and administer work permits for all contractors visiting site.
Undertake Contractor Inductions, as and when required.
To become a Fire Marshall for the Facilities team, assisting with roll call procedures.

Support and become a team member of the weekly Fire Alarm drill.
Assisting with incoming post and the identification of department post during morning deliveries by Royal Mail.
Liaising with customers to obtain signature for signed for letters and parcels.
Assisting with money refills associated the Franking Machine, along with localised training on the use of the machine and franking post as and when required.
To become trained in Legionella Awareness; assist in undertaking weekly tap and shower head flushing resume.

Who are we looking for?

Must have excellent oral and written skills.
It is advantageous to have an understanding of maintenance systems.
Must be able to communicate at all levels.
Must be able to use Microsoft Word and Excel applications.
Maintain the Facilities handbook with comprehensive up to date procedures and a list of all key building suppliers and contractors.
Provide day to day support for the Technical Supervisor as required.
Can work alone as well as within a team.

Highly organised with excellent interpersonal and communication skill.
Diary management, organising meetings and booking of appointments.
Symphony (SAP) experience (advantageous but not essential).
Strong IT skills.

Good communication skills.

Customer focused, positive, can do attitude.
Ability to deal professionally and politely with clients, customers and colleagues

Excellent customer service skills.

Previous facilities (advantageous but not essential).
Good administration experience.
The successful applicant will have flexibility to support the business, occasionally outside of normal working hours.

Will be very organised and driven, open to supporting other functions within the business

What's in it for you?

In addition to an attractive salary we offer a significant benefits package including a bonus scheme, contributory pension, BUPA, life assurance, 25 days holiday (plus bank holidays), gym subsidy, BAM social club membership and many more exciting benefits. BAM operates a flexible working policy.

Your work environment

People are at the heart of what we do at BAM. We recognise that creating a diverse and inclusive environment that nurtures our employees and encourages them to bring their best and whole self to work is crucial. We're on an exciting journey to get us there by recruiting the very best talent to join us regardless of race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

Be you! Join us today, so we can achieve amazing things together and build a sustainable tomorrow.

Who are we?

The art of building is about building for communities; it's about building for life.

Where others stop, we go further, leading the way towards a sustainable tomorrow for us and future generations. As an industry leader, we raise the bar.

Our values: sustainable, inclusive, collaborative, reliable and ownership, enable us to achieve our ambitions. Today, tomorrow and every day.

Our recruitment process, what you need to know?

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to speak with one of our team, and we will do our best to support you.

This is an amazing opportunity to join a great organisation. If you have experience working in a busy office environment and delivering excellent customer service, this is a great chance to join an established team and really fine tune your Facilities skills., Must have excellent oral and written skills.
It is advantageous to have an understanding of maintenance systems.
Must be able to communicate at all levels.
Must be able to use Microsoft Word and Excel applications.
Maintain the Facilities handbook with comprehensive up to date procedures and a list of all key building suppliers and contractors.
Provide day to day support for the Technical Supervisor as required.
Can work alone as well as within a team.

Highly organised with excellent interpersonal and communication skill.
Diary management, organising meetings and booking of appointments.
Symphony (SAP) experience (advantageous but not essential).
Strong IT skills.

Good communication skills.

Customer focused, positive, can do attitude.
Ability to deal professionally and politely with clients, customers and colleagues

Excellent customer service skills.

Previous facilities (advantageous but not essential).
Good administration experience.
The successful applicant will have flexibility to support the business, occasionally outside of normal working hours.

Will be very organised and driven, open to supporting other functions within the business

People are at the heart of what we do at BAM. We recognise that creating a diverse and inclusive environment that nurtures our employees and encourages them to bring their best and whole self to work is crucial. We're on an exciting journey to get us there by recruiting the very best talent to join us regardless of race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

Be you! Join us today, so we can achieve amazing things together and build a sustainable tomorrow.

Who are we?

The art of building is about building for communities; it's about building for life.

Where others stop, we go further, leading the way towards a sustainable tomorrow for us and future generations. As an industry leader, we raise the bar.

Our values: sustainable, inclusive, collaborative, reliable and ownership, enable us to achieve our ambitions. Today, tomorrow and every day.

Our recruitment process, what you need to know?

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to speak with one of our team, and we will do our best to support you.

In addition to an attractive salary we offer a significant benefits package including a bonus scheme, contributory pension, BUPA, life assurance, 25 days holiday (plus bank holidays), gym subsidy, BAM social club membership and many more exciting benefits. BAM operates a flexible working policy.