Executive Office Assistant - UK & Ireland President (Maternity Cover)

Communication & General

• Creating, editing and maintaining electronic and written communication, often with key external stakeholders


• Processing incoming and outgoing communication and correspondence to ensure proper dissemination of information


• Preparing and/or supervising the preparation of background materials for meetings


Travel and Expenses

• Coordinating and processing domestic and international travel arrangements, monitoring designated business traveler's logistics, and assisting in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifying payments to corporate credit cards


• Collecting and compiling data to provide visibility of status for traveler's review and/or signature


• Prioritizing and scheduling management-level employee time and availability for efficient use of resources


• Managing conflicting schedules, adapting to rapid change, working across numerous time zones


• Planning and implementing logistics for internal and external events and executive level meetings


• Preparing reports and presentations to include but not be limited to; team meetings, Business Performance Review, and ad hoc presentations


• Taking minutes in key Board level meetings, circulating and action tracking, This job interfaces and liaises quite extensively with other key Boeing U.S and other key Boeing offices. Tasks may include providing support for visits by senior Boeing U.S. and other key executives (including C-suite), coordinating teleconferences with Boeing U.S. and other key leadership, assisting in the planning and preparation of offsite meetings- both content and logistics
  
  This office works in a very fast paced, rapidly changing, dynamic environment that demands flexibility and the ability to adapt and support various activities.


The ideal candidate will be a proactive, diligent team player able to work closely with colleagues in the support office/team, but also individually in the nerve centre of a growing, strategically important business.

Expected Working Hours: 8 AM to 5 PM (flexibility is advised as per business needs)

Contract type : This is a maternity cover fixed-term opportunity, with contract of at least 12 months.,
• The successful candidate will be one of the focal points for the President of Boeing Europe both internally and externally. Therefore, excellent written, verbal and interpersonal communication skills with ability to retain composure and flexibility under pressure are key.


• This role will work as part of a small team supporting the executive leadership of Boeing in the UK, therefore being able to work effectively as part of a team is crucial. As an individual the candidate needs to be precise, accurate and meticulous, as well as reliable, pro-active and self-confident.


• Proficiency in MS Word, Excel, PowerPoint and operation of office equipment such as PCs, copiers, scanners and video conferencing equipment.


• Ability to multi-task.


• Ability to determine and manage priorities to meet multiple deadlines.


• Experience of working in an international, matrix and dynamic environment would be beneficial.


• Experience of working in a customer-focused office supporting Executive-level individuals.
  
  At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
  
  The Boeing benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being. Here's a snapshot of what we offer:


• Competitive salary and annual incentive plans


• Continuous learning - you'll develop the mindset and skills to navigate whatever comes next


• Success as defined by you - we'll provide the tools and flexibility, so you can make a meaningful impact, your way


• Diverse and inclusive culture - you'll be embraced for who you are and empowered to use your voice to help others find theirs


• 23 days plus UK public holidays and a Winter Break between Christmas and New Year


• Pension Plan with up to 10% employer contribution


• Company paid BUPA Medical Plan


• Short Term Sickness: 100% pay for the first 26 weeks


• Long Term Sickness: 66.67% of annual salary from 27th week


• Access to Boeing's Well Being Programs, tool and incentives