Executive Office Administrator

Birmingham Newman University are seeking an Executive Office Administrator to work part-time, 22.5 hours / 3 days per week. This role is primarily office-based, with the option for some remote working each week depending on business need.
This is an exciting opportunity to work as part of a proactive and efficient Executive Support team in the Vice-Chancellor's Office and will include the following tasks:

• Supporting a range of University committees with effective and efficient secretarial support.


• Organising meetings with both staff internal and external visitors.


• Providing general administrative support to the Vice-Chancellor's Office, including supporting with financial administrative processes, digital filing and record-keeping, admin support for projects and initiatives run within the Vice-Chancellor's Office.


• Supporting in the organisation of University events and functions.


• Supporting with the preparation of reports through undertaking research and collating information from other areas of the University as required.


• Supporting in the monitoring and management of a number of shared team inboxes.


• Providing cover for Senior Executive Assistants and acting as a point of contact in the office, when required.
  
  A good general level of education.


• Proven experience of providing effective administrative support in a large and complex organisation.


• Demonstrable experience of board/committee administration, including agenda management and minute-taking.


• Proficient IT skills, particularly with Microsoft Office packages (Word, Excel, PowerPoint, Teams, and SharePoint).


• Excellent organisational, time management and prioritisation skills.


• Ability to maintain professionalism, discretion and confidentiality., Disability Confident

About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.