Executive Assistant

The role of the Executive Assistant is to facilitate a very high quality and continuous administrative provision to the Imaging Senior Leadership Team, comprising of the Operational Lead, Deputy Operational Lead, Imaging Quality, Safety and Improvement Lead and the General Managers. As well as supporting the Senior team with human resources and finance matters.
+ Take a proactive approach in supporting the Operational Lead, Deputy Operational Lead, Imaging Quality, Safety and Improvement Lead and the General Managers by anticipating their requirements, identifying matters which must be dealt with them personally and allowing them to maximise their time.
+ To manage complex diaries, prioritising commitments, rescheduling as necessary, using own initiative and judgement to ensure time is used effectively and efficiently.
+ To monitor and prioritise correspondence, identifying issues that require particular attention to avoid escalation. Compose replies to correspondence from brief instructions and to deal effectively with routine correspondence.
+ Organise, minute and keep action logs for complex meetings on a regular basis ensuring suitable availability of all members involved, resolving conflicting priorities as necessary.
+ To use sound judgement, to seek advice or alert senior managers about sensitive matters.

Working for our organisation
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
+ high-quality care for all,
+ being a great place to work,
+ partnerships for impact, and
+ research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
+ we are compassionate,
+ we are proud,
+ we are inclusive, and
+ we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies, + This is an excellent opportunity for personal development in an admin role. Support and training will be provided as you join a supportive team,
+ It is expected that the person appointed will have the ability and experience to take on considerable independent responsibility, taking appropriate decisions and acting with delegated authority on behalf of the Imaging Senior Leadership Team.
+ You will be required to provide general personal assistant support to the Operational Lead, Deputy Operational Lead, Imaging Quality, Safety and Improvement Lead and the General Managers and their deputies as required.
+ To undertake such other tasks that may be specific in nature to the Imaging Senior Leadership Team members.
+ You will be required to work flexibly as part of a team and undertake other duties commensurate to the grade as required.
+ You will work autonomously to organise diary commitments using discretion and your own initiative.

Base: Primary base will be the Glenfield Hospital; however, you may be required to work in other designated locations of the Trust as well as your primary base. Flexibility is required across the three main hospital sites (Leicester Royal Infirmary, Leicester General Hospital and Glenfield Hospital). If your initial location is one of these sites excess travel reimbursement would not apply for a permanent or temporary change of base.
Hours: Full Time Position (37.5 hours)
Reports to: Deputy Operational Lead - Imaging Services
Accountable to: Operational Lead - Imaging Services
With over 800 staff and a budget of over £50 million per annum, the Imaging service is proud to represent a diverse group of staff including Radiographers, Sonographers, Support staff Medical, Nursing, Administration and Management across acute and community sites across Leicester, Leicestershire and Rutland.
We have recently launched our first Community Diagnostic Centre at the Leicester General Hospital and are active participants in regional imaging networks. The overriding purpose is to support the provision of the highest quality patient care through personal actions and continuous improvement across the Imaging portfolio.
This post holder will be joining a small and friendly team working together to achieve a common goal., Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.
Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.
UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.
Disclosure and Barring Service Check
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.
The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.
The current price of a check is £38 for an enhanced and £18 for a standard check.
COVID 19 Risk Assessment
Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.
The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.
If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.
Covid Vaccination Status
Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.
University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.