Executive Assistant

To manage the London based office of the International Managing Director, liaising with the Northampton and international offices and Executive Assistants. The role holder will be responsible for the efficient and effective running of the International MD office often working across multiple time zones and being the BH Brand Ambassador internally and externally. You will liaise with a variety of internal and external stakeholders, government departments and regulatory bodies. The role will have people leadership and management responsibilities and will be responsible for collaboration with a team of Executive Assistants to create a high performing, professional environment, and cohesive team culture.,

• Lead, implement and manage all aspects of office management to ensure the smooth running of the London office; ensuring all health and safety and other regulatory requirements are met.


• Collaborate with UK Executive Assistants regarding the support for the UK Leadership Team to create a high performing, cohesive, effective and efficient team.


• Arrange complex and detailed travel plans (flights, accommodation, visas, itineraries and agendae) for the International MD and other Directors / visiting stakeholders.


• Plan meetings, dates and venues for multiple internal/ external and industry events and act as secretary and point of contact among senior leaders and external stakeholders.


• Proactive and extensive diary and meeting management across multiple time zones and pro-actively keep track of key priorities; sending reminders to other members of the Executive team as required.


• Create, prepare and coordinate presentations, papers and data packs for UK Leadership Team and committee and board meetings, circulating agendae, attending and recording the minutes and action plans, managing the action tracker for follow up actions and decisions.


• Oversee and proactively support other Executives with the management and coordination of tasks, working with the Executive Assistants to ensure seamless service delivery during peak times and annual leave cover.


• Assist the International MD with daily correspondence, responding to emails and letters on their behalf as appropriate.


• Proactively manage a varied and extensive range of tasks every day, re-prioritising on an ongoing basis, to manage conflicting priorities.


• Delegate actions on behalf of the International MD and other Directors as required and liaise with other team members where relevant.


• Complete monthly expenses for the International MD and other Directors where required and support with other administration processes on an ad hoc basis.


• Co-ordinate induction for incoming Senior Leaders joining the business and support their induction into the Company, in liaison with the training Lead for Induction.


• Act as an Ambassador for BH, representing the International MD in a professional and credible way.


• This role also includes elements of project management. The Executive Assistant London Office Manager will take the lead on appropriate projects on behalf of the International MD and other Directors as required and manage these through to implementation.


• Handle all business in a confidential & discreet manner.


• Carry out all duties in accordance with the organisation's policies.


• In addition to the duties and responsibilities listed, the jobholder may be required to perform other duties assigned by the International MD from time to time., Persuasive communication skills and ability to influence internal and external stakeholders


• Coaching and mentoring


• Building commitment and alignment to the Company's vision, mission, core purpose and delivery of strategic objectives with HEART (Company's values)


• Flexible and willing to be available when required to support the business' global offices and deadlines


• Concurrent management of multiple schedules
  
  Proven experience providing EA support at C-Suite Level and managing a Support Office Team Environment.


• Proven experience and track record of assembling, managing and developing a high performing team.


• Experience within a fast-paced, deadline driven environment.


• Exceptional organisation and time management skills.


• Impeccable attention to detail.


• Proactive, flexible and adaptable.


• Excellent communication and presentation skills - both written and verbal.


• Ability to multitask and prioritise an ever-changing workload.


• Ability to work under pressure and achieve deadlines.


• A proactive approach to problem solving with strong decision-making skills.


• Ability to work autonomously.


• Drafting reports and other documents with particular attention to business style and grammar.


• Research skills.


• Proficient in Microsoft Office suite.


Leadership Skills