Events Coordinator

The role of the Events Coordinator will be to work closely with the Events Manager in planning and delivering the London office events programme that supports internal, marketing and business development objectives.

Simpson Thacher is a highly collegial working environment that strives for excellence in all they do. This quality driven approach should be echoed in all events.
Responsibilities/Duties

• Supporting the Events Manager on all aspects of planning, managing and running the firms' events programme (and leading on smaller events)


• Managing event logistics throughout the lifecycle of an event for example: researching venues/experiences, conducting site visits, booking venues, sourcing entertainment, creating seating plans, working with the graphics team to design and send invitations through our e-marketing program to invitees, chasing and collating responses, creating pre-event material such as name badges/place cards/table plans and confirming final details with relevant parties


• Being present onsite at events to ensure high quality and smooth running


• Management of the events newsletter


• Uploading events to the firms events calendar


• Monitor the London Events inbox and action where necessary


• Ensure event ROI is recorded, uploading event guest lists into One Place (our contact data management system)


• Being an ambassador for the firm on event best practice. Promoting and creating awareness of the events team. Being a point of contact for consulting on events processes and general guidance.


• Raising invoices correctly and sending for payment by their due date


• Maintaining communication with key stakeholders and suppliers throughout an events lifecycle


• Gaining the trust and credibility of fee-earners in relation to managing their events


• Staying abreast of competitor activity, new event industry developments and maintaining external supplier relationships
  
  2/3 years events experience


• Meticulous attention to detail


• Must be able to work independently and collaboratively in a highly competitive and demanding environment


• Strong written and verbal communication skills and excellent research and analytical skills


• Outstanding organisational skills


• Strong project management skills, initiative and the ability to manage multiple projects concurrently


• Exceptional standard of delivery and service


• Able to work under pressure and to meet tight time frames


• Strong commerciality, negotiation skills and sound judgement


• Actively seeks to learn from others


• Able to be innovative and think creatively
  
  Simpson Thacher & Bartlett LLP is one of the world's leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe., Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.