Directorate Manager Support

Clinical Professional and/or Technical Responsibilities Demonstrate a professional image at all times, ensuring confidentiality, tact and diplomacy. Electronic diary management, arranging meetings, interviews and appointments as necessary. Maintain paper and electronic record systems, ensuring the safe and secure collation, storage and retrieval of data. Support the Clinical Director, Matron and Senior Clinical Team with admin enquiries. Provide administrative support to regular and ad hoc meetings, taking minutes, preparing and circulating agendas and enclosures and arranging venues and hospitality as necessary. Prepare notes, presentations and other resources needed for meetings, presentations and training events. Deal with incoming and outgoing mail promptly. Prioritise and where appropriate, action all mail on a daily basis, bringing urgent items to the attention of the Directorate Manager Type correspondence as required, to meet deadlines and ensure accurate and high quality output
Raise financial purchase orders when requested from the Directorate Manager Organise and maintain efficient and robust records management systems, ensuring information can be readily accessed, when needed. Prioritise email/other mail, both internal and external; ensuring salient points are highlighted where necessary. Work with the Deputy Admin Manager and approve Consultant and Junior Doctor (SPR) annual leave. Record SPR Junior Doctor Annual leave on the Health Roster and manage and communicate any changes or swaps to the Admin Team and Switchboard. Process additional sessions to Rewards and Benefits. To work with, and provide cover for, other admin staff, if and when required, within the Division of Surgery. Any other duties appropriate to grade and post as requested by the Directorate Manager. FOR FULL JOB DESCRIPTION SEE ATTACHMENT