Dehns, Records Paralegal / Administrator

Working arrangements: 37.5 hours per week to be worked in accordance with the provisions of the Firm's flexitime scheme. Hybrid working is available., Purpose of role: To work within a team processing all aspects of patent and trade mark formalities, from maintaining electronic case records to contacting clients regarding records information and working with foreign attorneys to execute the work.,

• Handling various procedures relating to patent, design and trade mark applications including filings, completion reminders, processing official communications, publications, fee payments, grants and certified copies


• Handling incoming correspondence from foreign associates and clients including hard-copy mail andelectronic correspondence and logging appropriate deadlines and actions onto the firm's IP management system - Inprotech


• Reviewing and identifying any due dates from incoming correspondence and diarising said dates in Inprotech


• Reviewing outgoing correspondence and updating the firm's IP management system accordingly


• Entering details of new cases onto the IP management system ensuring accuracy at all times


• Creating new Inprotech Case records, capturing case details from client instructions, diarising any deadlines and making use of the on-line databases such as EPOLine to check case data against information supplied by the client including acknowledging instructions to create a case


• Generating and sending out all standard correspondence associated with the responsibilities of this role


• To update Inprotech with filing details (this includes checking the details against the filing receipt and arranging for correction, if necessary)


• Checking information/communications received to ensure information is correct, updating Inprotech with due dates, events and changes in the status of cases e.g. publication, grant/registration, and opposition/refusal/revocation, official actions


• Monitoring the daily critical due date list to ensure that Fee Earners are aware of all due dates which require action on the day


• Ad-hoc duties to include any other tasks which may be required in order to complete the role to a high standard.
  
  Highly motivated, organised, and efficient


• Confident and assured attitude


• Excellent attention to detail and accuracy


• Must be able to work under pressure, while maintaining accuracy


• Must have good organisational skills, ability to multi-task and prioritise to meet strict legal deadlines


• Must be able to work independently to a high standard with a strong work ethic


• Must be able to communicate at all levels, both in writing and verbally


• Must be team-focussed, personable, and approachable


Desirable Skills/Knowledge/Experience:


• Knowledge of Inprotech (records system application)


• 3+ years working within a Records or IP department


• Strong knowledge of EP and UK patent and trade mark processes


• Proficiency in German language would be desirable


Qualifications (desirable but not essential):


• CIPA Patent Paralegal Course


• CITMA Trade Mark Administrators Course