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Contract Administrator

Setsquare

Contract Administrator

£30000

Setsquare, Chatham, Medway

  • Full time
  • Permanent
  • Onsite working

Posted 1 week ago, 26 Apr | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 4b0581528c8b435fa59b3271be12348a

Full Job Description

  • Serve as the dedicated contract administrator, providing performance reports to the contract manager to ensure 100% compliance across maintenance, reactive, and ED works tasks.

  • General:

  • Understand, anticipate, and fulfill both internal and external customer needs while fostering effective relationships.

  • Respond promptly to internal and external inquiries through clear communication and personal accessibility.

  • Maintain accurate information and documentation in both internal and external systems.

  • Manage the helpdesk operations, including logging, distributing, and closing reactive calls.

  • Maintain all maintenance asset files to ensure compliance with contract and health & safety regulations.

  • Assist the Contract Manager in producing the monthly contract report.

  • Ensure adherence to company policies and procedures.

  • Support management in ensuring compliance with health & safety requirements, including reporting hazards and promoting a safe work environment.

  • Financial:

  • Generate estimates on the in-house system and oversee the process until the completion of the works.

  • Coordinate, organise, and issue purchase orders to subcontractors for annual contract maintenance and specialist reactive works.

  • Monitor expenditure against budget when raising reactive purchase orders.

  • Compile monthly forecasts on reactive works for ABM and the client.

  • Prepare monthly reactive invoicing and submit to the client.

    Essential:

  • 2 years of experience in an administrative role.

  • Demonstrated excellent customer service skills and commercial awareness.

  • Experience in financial reporting.

    • Desirable:
  • Intermediate/Advanced level proficiency in Excel.

  • Computer literacy.

  • Certification in IOSH Managing Safely.

  • Awareness of health & safety responsibilities.