Assurance Administrative Assistant

We are seeking a highly organised and proactive Assurance Administrative Assistant to join our Assurance Department. The successful candidate will support the Group QESH Manager and play a vital role in maintaining departmental activities, ensuring compliance with standards, and fostering a culture of quality, health, safety, and environmental (QESH) excellence.

As part of this role your responsibilities will be :

Administration:

• Manage and coordinate departmental administrative tasks.


• Take detailed minutes during meetings and distribute them appropriately.


• Oversee document control and review standards including BS, EN, ISO, Railway Group, and Network Rail Standards.


• Assist in the preparation of annual management reports and presentations.


QESH Support:

• Record and prepare QESH non-conformities for investigation.


• Generate and distribute Health & Safety newsletters.


• Create and display monthly safety or environmental posters within the facilities.


• Document health and safety accidents and incidents on report forms for investigation.


• Collate quality evidential information for review and distribution to clients.


• Maintain standards and compliance databases.


• Review documents and flag changes for management review.
  
  Strong organisational and multitasking abilities.


• Excellent communication and interpersonal skills.


• Proficient in document management and compliance procedures.


• Attention to detail and a commitment to maintaining high standards.


• Ability to work independently and as part of a team.


Expected Qualifications

• NVQ Level 2 in Office / Business Administration.


• Proficient in the use of Microsoft Office 365 software environment, including Outlook, Teams, Excel, Word, and PowerPoint
  
  Founded in 1970, Collis Engineering Ltd is a specialist structural and mechanical engineering manufacturer and is an industry leader in the design and supply of railway signalling structures, location platforms and signalling points components. In addition to our strong presence in the railway sector, we have diversified our portfolio into the nuclear and telecommunications industries.
  
  Company Pension Scheme


• Life Assurance plan of 3 x your annual salary


• Subsidised Healthcare provision from Westfield Health


• Monthly subsidised wellbeing treatments


• Subsidised Canteen


• Full training requirements provided


• Excellent career progression opportunities


Hours

Full -Time, Permanent

Mon to Thurs: 8.20am to 17.00pm

Fri: 8.20am to 15.00pm

Salary dependant on experience

£21, 889.14 to £24,000.00

Equality, Diversity & Inclusion

It's important to us that all our colleagues thrive at work - we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Collis Engineering Ltd. We aim to promote equality, inclusivity and diversity for everyone.

We encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.

Job Types: Full-time, Permanent

Pay: £21,889.14-£24,000.00 per year