Assistant Document Controller

Due to the continued growth and expansion of our Nuclear Team in Warrington, we are looking to increase our technical workforce and are seeking to recruit a Assistant Document Controller.

The Assistant Document Controller role will support the Document Controllers to cover the preparation, management and filing of project documentation for our projects. Training will be provided to the individual on the dedicated Document Controller tasks as well as other administrative supportive duties.

To be successful in this role, you should have previous experience reviewing technical documents, together with the ability to spot errors and effectively communicate to project team members and management.

Ultimately, you'll support our procedures maintaining transparent, up-to-date and easily traceable document records.

Responsibilities

• Administrative support to Document Controllers, Projects Lead and Administrators.


• Supporting Lead Document Controllers, assisting with in house Records, preparation of work package for issues to clients (hard copy / electronic)


• Archiving electronic and hard copy information project within the office.


• Scanning, filing, print of drawings for packages of work.


• Support to office reception and administration duties, providing reception cover, receipt of work parcels and packages for project work.



• Copy, scan and store physical documents.


• Check for accuracy and report any errors discovered to team members or project. management. Quality Checking of documents.


• Review and update documents (e.g. Project registers & filing structures & workflows)


• Distribute project-related copies to internal teams.


• File documents in physical and digital records.


• Archiving of project documentation.


• Retrieve files as requested by employees and clients.


• Manage the flow of documentation within the organization.


• Maintain confidentiality around sensitive information and terms of agreement.


• Prepare and update ad-hoc reports on projects as needed.
  
  Proven work experience as a Document Controller or another administrative role.


• Basic level IT support, assistance with MS applications and general IT equipment setup.


• Knowledge of Electronic Document Management Systems (EDMS).


• Proficient typing and editing skills.


• Data organization skills.


• High attention to detail and accuracy.


• Good interpersonal skills.


• Being able to work with one or more teams., The Assistant Document Controller role requires a Higher National Diploma in a relevant subject for this area. Minimum requirements for these courses and posts are GCSE's (A-C)/S grades (1-3) including English, and some experience related to this sector. Or 3+ year relevant experience working in the Document Controller field.
  
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We're one global team driven by our common purpose to deliver a better world. Join us., AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

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You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

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Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.