Administrator, Leadership Office

As Leadership Office Administrator, you will provide effective, proactive, and timely administrative support to the Leadership Support team. This role involves completing key administrative activities on behalf of the Leadership Support team, including the processing of expenses and arranging travel & accommodation requirements for the Calyx leadership team. The role also involves ad-hoc office administration support as well as occasional support with event organisation.
This is a hybrid working role with minimum 3 days working in our Nottingham city centre offices and 2 days remotely. There will also be some occasional travel to our London site (approximately once per quarter).
Main responsibilities:

• Process expenses for Global Leadership Team, adhering to internal policy and process.


• Collate receipts and all other relevant expense documentation to enter expenses into the Workday system.


• Work closely with our Finance team to produce reports on travel expenditure for review by the leadership team.


• Identify requirements for travel from the Leadership Assistants, Leadership Team & 3rd parties and book via our travel provider.


• Organise travel & hotel accommodation for Calyx leadership. Liaise with hotels & travel companies to ensure requests are carried out as per requirements.


• Handle any amendments and bookings with keen attention to detail


• Ad-hoc office administration support


• Supporting with event organisation - venue, catering, and logistics
  
  Excellent customer service and communication skills.


• Previous experience within an administration support role


• Proficient in Excel, Word, Microsoft Outlook.


• A positive attitude with a solution-oriented approach.


• Ability to be proactive and adapt to change within a fast-paced working environment.


• Excellent organisation, time management and multi-tasking skills.


• A commitment to resolve issues and problems in the pursuit of excellent customer service.


• Ability to work well under pressure and deliver to deadlines.


• Experience with Workday and/or FCM Travel is preferable but not essential.
  
  Calyx


Nottingham, England

We're on a mission to change the future of
clinical research. At Calyx, we help the
biopharmaceutical industry bring medical
treatments to the market, faster.
Our mission is to change the world
but to do this, we need people like you.
What can we offer you?


• Health Cash Plan


• Optional private health, dental insurance, and health screens


• Cycle to work scheme


WEALTH

• Generous pension scheme with up to 10% employer contribution


• Life assurance


• Season ticket loan