Administrator for Maternity Ultrasound team

Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated 'Good' with inspectors reporting that we have made significant improvements. The Trust's overall rating has also improved to 'good'. This is a great opportunity to join our clinical or non-clinical teams to create a positive and motivating environment within our trust. Come and join our team in this exciting time of change as we pride ourselves, our staff and our services on excellence.

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is "Working together to provide outstanding care for our community."

We are Compassionate in our thoughts, words and actions

We are Aspirational and have a true desire to be dynamic and to innovate

We are Resourceful and responsible in the way we work and live

We are Excellent in our development, fairness and sharing best practice

Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don't you come and join us. We offer a range of learning and development for all employees may you be clinical or non-clinical.

Job overview

We are looking for an enthusiastic person who will enjoy working in a busy environment working with a multi-professional group in Maternity Ultrasound.

You will work closely with the Sonographer team to support the smooth running of the department by providing administration support.

As a new role, you will be instrumental in helping to review administration processes and identifying more efficient and effective ways of working.

You will support enquiries from patients and their visitors and liaise with staff from other departments., You will work closely with Lead Sonographer to identify, develop and implement administrative systems for the department

This may include the following:

• Providing direct administrative support to the Lead Sonographer


• Ensuring relevant paperwork is available for team meetings.


• Preparing and typing letters and reports, including reporting of Action Notes from team meetings.


• Assisting in analyzing and responding to service user feedback in order to improve services.


• Organizing meetings.


• Assisting the planning of the sonography team's work rotas.


• Collating Annual Leave and Sick Leave information for the Lead Sonographer.


• Assisting in organizing mandatory and other training for the staff.


• Organizing the servicing and maintaining the log of equipment and estates and facilities issues, liaising directly with the appropriate departments.


• Assisting in the administrative process for the recruitment of new staff.


• Procuring ward goods/supplies relevant to the service, within agreed budget., The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
  
  Good general education to NVQ level 3 (or equivalent)


• Experience of developing, implementing and using administrative systems


• Computer literacy including the application and use of Microsoft Office, Experience of storing documentation electronically


• Experience of dealing with a range of difficult or challenging situations, both on the telephone and in person


• Previous experience of secretarial / administrative work, Educated to A-level, or NVQ Level 4 in Business Administration/Customer Care or acquired equivalent experience


• GCSE or equivalent in English and Maths, grades A-C


Desirable criteria


• Computer Literacy Course, Experience of using full range of IT systems


• Experience of using Microsoft Office, including Word and Excel


• Experience of working in a multi-disciplinary team


• Administration experience


Desirable criteria


• Experience of working in the NHS
  
  Reading sits on the river Thames and is served by great road and rail links to London, Oxford and Southampton. With excellent leisure and shopping facilities, and a thriving cultural scene, Reading is a wonderful place to live, work and play and provides excellent facilities for families, including some of the best state and private schools in the UK.


Our values: Compassionate, Aspirational, Resourceful, Excellent, reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen., By applying for this post you are agreeing to Royal Berkshire NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Appointment to any position is conditional on the satisfactory completion of the core NHS Employment Checks Standards. Information disclosed in your application will be checked and any offer of appointment may be withdrawn if you knowingly withhold information or provide false or misleading information. All new appointments to the Trust, with the exception of executive positions, are subject to a 6 month probationary period.

The Trust may close any vacancy prior to the advertised closing date due to the high level of responses we receive for some of our vacancies.

Royal Berkshire NHS Foundation Trust is committed to improving the health of its staff, patients and the wider community by providing a smoke free environment. A smoke free policy is in operation and smoking is not permitted on any of the Trust's sites.

Staff Benefits

• Flexible working opportunities and a strong emphasis on your work, life balance


• Annual leave - 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro rata for part time staff


• NHS pension scheme


• Employee Assistance Programme


• Money Advice Service


• Generous maternity, paternity and adoption leave for eligible staff


• On-site nursery (based at RBH)


• Full educational library services


• Cycle to work scheme, lockable storage for cycles


• Bus to work scheme


• Excellent rail and bus links


• A huge range of Health Service Discounts at hundreds of big brands from holidays to gadgets and restaurants to retail.