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Administrator

Rubix

Administrator

Salary Not Specified

Rubix, Tovil, Maidstone

  • Full time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 3 May | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 6194b51b917d4a8bb96283e6eee29353

Full Job Description

  • Maintain filing system, file reports, manage creation of new folders and archiving

  • Scan Delivery notes for filing online and manage collection of them

  • Order stationery

  • Book hotel accommodation when required

  • Provide general administrative support to the team

  • Use in house software (training provided)


    • Purchasing
  • Issue and process purchase orders to suppliers, from initial PO number allocation through to goods receipting

  • Follow up overdue orders with suppliers and advise of order status

  • Ensure completion of purchase order log, status update and confirmation of goods received


    • Health & Safety
  • Support Office Manager to communicate Rubix H&S messages to the team

  • Print & issue Toolbox talks for team completion, chase up completion

  • Issue H&S documents as part of new starters induction pack


    • HR
  • Check holiday request authorisations

  • Book training courses

  • Keep training files and tracker up to date

    With a turnover of €3 billion in 2022, RUBIX is the largest supplier of industrial maintenance & distribution network in Europe. Present in 23 countries with more than 8000 employees.


    • Knowlton & Newman are part of the Rubix Group. We are a well-established 24/7 electrical and mechanical engineering services Company. We have a wide customer base and typically repair, overhaul and install pumps, motors and gearboxes.