Administrative Assistant [LBRC] (XN04)

The Administrative Assistant will be part of the BRC operations team providing a high level of administrative support to ensure efficient operating of the Academic Capacity Development and Patient and Public Involvement, Engagement and Participation (PPIEP) teams.

You will produce documents and analyse and collate information in different formats e.g. Word, Excel and PowerPoint whilst managing own workload and using your initiative to adhere to time scales and deadlines. You will seek to identify and offer solutions to problems and areas for improvement. You will have contact with patients and members of the public (known as Public Contributors) to provide administrative support for the PPIEP team.

The role is offered on a fixed term basis of two years and primarily office based, but post holders will be expected to work flexibly both, The post holder will be responsible for:

- Maintaining trackers for Public Contributor expenses and activities

- Place orders and raise invoices

- Provide admin support and coordination for Public Contributor recruitment

- Processing of expenses

- Admin support and coordination for updates about PPIEP and ACD activity through newsletters

- Booking travel arrangements for members of the PPIEP and ACD teams

- Support system and process improvements

- Maintain department email inbox

- Manage PPIEP activity booking

- Preparing accurate minutes, chase actions and collating papers for distribution

- Work autonomously on projects within the job role seeking guidance as required.

- Arranging meetings and events

- Provide administrative support to the senior operations team as and when needed

-Supporting front desk with reception duties covering leave and sickness when required

Leeds Teaching Hospitals NHS Trust (LTHT) in partnership with the University of Leeds (UoL) has been awarded a National Institute for Health and Care Research (NIHR) Leeds Biomedical Research Centre (BRC) with funding of £19.8million for five years. This exciting investment in translational medicine represents a threefold increase in our previous funding and provides a unique opportunity to drive research which makes a difference to the health and wealth of the United Kingdom, but also to our local community. Building on our existing strength in musculoskeletal disease and engagement with patients and the public who are at the heart of all our activities, the new NIHR Leeds BRC now includes research in surgical technologies, haematology (with the University of York), cardiometabolic disease, pathology, and antimicrobial resistance.