Administrative Assistant Apprenticeship
The Community Foundation
Administrative Assistant Apprenticeship
£9610
The Community Foundation, Birmingham
- Full time
- Permanent
- Onsite working
Posted 3 weeks ago, 21 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: dd2362b3e2c043cca04b62e97ad6f5db
Full Job Description
We are recruiting a suitable candidate for the Business Admin Apprenticeship level to provide secretarial and administrative support to the Chief Executive and to maintain the general admin services at Community Foundation., Support the role of the Chief Executive:
- Arrange meetings
- Being proactive in reminding CE of meeting attendance and pre-empting needs for meetings - e.g. ensuring travel, paperwork, attendee lists, reports, files, pre meets etc are organised
- Diary and email management
- Co-ordinating travel itineraries, including providing detailed itineraries
- Handle confidential information with complete discretion.
- Screen telephone calls, e-mails and faxes and deal with them if they don't need to be referred to another individual or department
- Monitor organisation's stationery stock levels.
- Order general stationery and special orders online.
- Refreshments
- Maintain the tea and coffee supplies
- Arrange refreshments and buffets for meetings when required.
- Organise travel arrangements and accommodation for conferences and off site work visits
- Type and word-process various documents and electronic information.
- Providing administration support to teams as required
- Arrange and participate in meetings, conferences, and project team activities.
- Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
- Administering annual staff leave, sickness and attendance reports.
- Organising inductions for new starters in conjunction with HR.
- Overseeing staff change forms and weekly attendance logs.
- Maintaining staff contract records.
- Manage, organise, and update relevant data using database applications.
- Communicate and provide information by relevant methods internally and externally to assist and enable organisational operations and effective service to connecting groups.
- Administrative support to all senior managers.
- Maintain the CE's Diary.
- Organising and co-ordinating the meeting room diary.
- Deal with general enquiries.
- Book meeting rooms and organise working lunches for CE.
- Ensuring office, meeting room, kitchen, toilets are kept clean at all times and stocked up.
- Ensuring visitors are welcomed and received and refreshments provided
GCSE or equivalent (preferred), office work: 1 year (preferred)
Community Foundation is a grassroots voluntary organisation supporting people in inner city areas to change their lives by improving their conditions and creating opportunities for people to reach their full potential. Community Foundation seeks to improve the quality of life of marginalised and hard to reach communities living in areas of multiple deprivation by setting up initiatives and supporting projects to develop communities to help themselves.
Job Types: Full-time, Permanent - Casual dress
- Free parking
- On-site parking
- Sick pay
- Flexitime
- Holidays
- Monday to Friday
Stationery & Office Environment:
Administration:
Office Management
Pay: Up to £184.80 per week
Benefits:
Schedule: