Go to job search

Administration Assistant

Trade and Investment Queensland

Administration Assistant

£39853

Trade and Investment Queensland, City of Westminster

  • Full time
  • Temporary
  • Onsite working

Posted 3 weeks ago, 23 May | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 1488d246f4534f148a5048bc20a14f94

Full Job Description

  • Co-ordinate financial responsibilities for TIQ Europe including input of creditors invoices into SAP Concur, onboarding new vendors and liaison with Corporate Services (Brisbane) to ensure payment process steps are completed

  • Assist the Office Manager with the reconciliation of management accounts and variance reporting to Corporate Services (Brisbane)

  • Liaise with International Payroll (Brisbane) to ensure accurate processing and completion of monthly salaries for TIQ and Tourism and Events Queensland employees through local payroll service provider for including processing of London employee pension payments

  • Accurate completion of manual cashbook for reporting to Corporate Services, ensure compliance with reconciliation of employee business travel, assist with monthly Management account analysis and ongoing budget forecasts for TIQ Europe

  • As required, help with co-ordination of operations of the Business Centre, Queensland House including, the online booking management system, up-keep of the centre and provisions, and liaising with facilities management and service providers to operate the centre

  • Assist with Apollo (Salesforce) electronic client records and the administration and management of the Agent-General's contacts and events database.

  • Monitor bank account and manage petty cash for TIQ Europe, including annual reconciliation for audit, keep well-informed of Corporate Financial Management Procedures and systems to ensure compliance with TIQ policies

  • Assist with upkeep of Asset Register, monitoring contracts (communications, internet, office stationery) and with accommodation matters related to office building/Agent-General's residence

    Do you have experience with invoicing, payroll, strong finance, and administration skills?

  • Do you have a knowledge of Australia and want to work as part of a global organisation?


    • We're looking for an Administration Assistant with 5+ years' experience in similar roles. This would be a wonderful opportunity to work for the State Government of Queensland, Australia in our London office. Read below a detailed description of the roles duties.

    ELIGIBILITY

    For your application to be considered in this process, you must have:
  • Work Authorisation - must be legally authorised to live and work in United Kingdom and your application should indicate if you are a UK citizen or type of visa holder.

  • Language - high-level written and spoken English language are essential

  • Security Clearance - the successful candidate must be willing to undertake a screening check prior to commencing in the role., Certificate of Higher Education (preferred)


    • Experience:
  • Accounts payable: 5 years (preferred)


    • Language:
  • English (required)

    Job Types: Full-time, Fixed term contract

    • Contract length: 24 months

    Pay: From £39,853.00 per year