Administration Assistant

As an Administration Assistant in the Property Litigation team you will report to your Team Manager and you will play an integral role in the efficient running of the team. You will assist the case handlers in the team by carrying out general case and file management duties, including tasks such as:

• Inputting data onto electronic databases


• Sending post out of the office


• Undertaking outbound telephone calls (under case handler supervision)


• Taking meeting minutes


• Setting up IT equipment


• Monitoring virtual court hearings


• Filing of correspondence, documents and notes etc. on case files


• Maintaining the filing system of all case files


• Archiving files subject to the supervision of the appropriate case handler


• Assisting with printing, saving to case and copying of all documents and preparing correspondence


• Scanning and allocating post to case plans


• Copying, scanning and printing for case handlers


• Taking telephone messages for case handlers


• Assisting in preparation of document bundles


• Printing out various documents


• Opening new files including performing necessary checks and set up etc


• Monitoring inboxes and allocating new instructions.


This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role. As an Administration Assistant you will also ensure you comply with relevant Weightmans and client policies and procedures, and consistently work in accordance with our values.

Ideally you will have previous experience of working in a similar role and in a similar environment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:

• Excellent IT skills


• Excellent communication skills


• Excellent time management and organisation skills


• Ability to multi-task and prioritise


• Ability to work to strict deadlines and targets


• Ability to work as part of a team and on own initiative.


If you meet our criteria and think this is a job you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.

Weightmans is a Top 40 law firm with offices throughout the UK. Having been recognised as the leading legal employer and 10th overall employer at the annual Britain's Top Employers awards 2023 and achieved record rankings in Chambers UK.

As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;

• 28 days' annual leave plus bank holidays (pro-rated for part time)


• Agile / working from home including provision of home office equipment


• Healthcare cover/ Medicash


• Pension plan


• Life Insurance 4 x salary


• Interest free travel loan scheme


• Employee Assistance Programme including counselling, legal and consumer advice service


• Discounted gym membership


• Discounted dental scheme


• Cycle to work scheme


• Offers & discounts


• Great reward and recognition scheme



• there are a small number of roles that cannot be performed from home, your Recruitment Adviser can confirm.