Admin Support - Station Safety Health and Environment Adviser (SSHEA)

The Health, Safety and Environment department is an integral part of RAF Halton, ensuring compliance to Government Legislation and assurance to Head of Establishment/Station Squadron Executives. The Department consists of 1 HEO, 1 EO and 1 AO Grade. The role consists of providing administrative support to the Station Safety, Health and Environment Adviser (SSHEA) and Deputy (DSSHEA) office; to assist with the fulfilment of the Safety, Health and Environmental management system including management of First Aid at Work Training.

The candidate will liaise with RAF Halton Squadrons, Sections, Contractors as well as outside agencies on Safety, Health and Environmental matters including booking audits and follow up appointments, distributing audit reports and management of reports.

Experience of computer programs including SharePoint and Microsoft Excel is highly desirable as the holder will have to input data into spreadsheets. Experience in record keeping is also desirable. Another key role will be managing SharePoint pages as well as the office diaries. The role also includes acting as a minute secretary for Station Health and Safety meetings as required., Duties of the role include but are not limited to:

• Manage filing


• Managing office diaries for SSHEA and DSSHEA


• Managing the audit programme, booking audits and follow up appointments


• Managing audit reports


• Data input into databases


• Answering questions/queries by telephone, Skype, MS Teams, email and in person


• Managing First Aid at Work training, records and risk assessment


• Act as minute secretary to meetings, Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.


The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.,
• UK nationals


• nationals of the Republic of Ireland


• nationals of Commonwealth countries who have the right to work in the UK


• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)


• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)


• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020


• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
  
  We'll assess you against these behaviours during the selection process:


• Working Together


• Delivering at Pace


• Changing and Improving


• Making Effective Decisions, Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.


• Learning and development tailored to your role


• An environment with flexible working options


• A culture encouraging inclusion and diversity


• A Civil Service pension with an average employer contribution of 27%


• Free Parking


• Gym Access, At Sift, you will be assessed against the following Success Profiles Behaviours:


• Working Together


• Delivering at Pace


• Changing and Improving


• Making Effective Decisions


At Interview, you will be assessed against the following Success Profiles Behaviours:

• Delivering at Pace


• Changing and Improving


• Making Effective Decisions


The sift will be completed within 5 working days of the vacancy closing date. Interviews are likely to be held remotely on a date to be confirmed.

Feedback will only be provided if you attend an interview or assessment.

As part of the Better Defence Estate Strategy it was announced that RAF Halton would be closing in 2027. The scope and potential relocation of posts is still to be identified.'

All new employees to the Civil Service must satisfactorily complete probation before their appointment can be confirmed. The probation will normally last for six months, but can be extended if required.