Accounts Payable Assistant

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well


• Client focus - Deliver on our promise


• Integrity - Always do the right thing


• Create opportunity - For our people to excel


Responsible for supporting (area/team), using basic/established technical capabilities.

You'll be responsible for:

• Processes invoices and credit notes for both suppliers and subcontractors (PO and NON-PO.


• Checks IPCs/Oracle COMM4 applications.


• Generates weekly payment runs.


• Runs holds reports for unpaid invoices.


• Identifies/assists with treasury postings.


• Deals with queries - telephone/email/face to face.


• Reconciles supplier statements.


• Manages Intercompany journals/invoices.


• Produces CIS returns, checks and verifies status via HMRC.gov.uk.


• Maintains supplier & subcontractor account information.


• Responsible for own document control, i.e. attaching and/or sending for scanning.


• Provides Ad Hoc duties and support.


• Processes supplier and subcontractor invoices, generating weekly payment runs and supporting reports, liaising with site and suppliers' re-payments and invoice queries.


• Provides informal guidance to more junior roles.


• Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
  
  Good knowledge of transactional accounting and closing processes.


• Good understanding of professional accounting standards.


• Good understanding of cost accounting and management.


• Excellent analytical and problem-solving skills.


• Excellent time management and organisational skills.


• Acute focus on detail with very high standards with regards to delivering service.


• Demonstrates enthusiasm to work with others.


• Builds and maintains trusting and respectful relationships with customers and colleagues.


• Adaptability: able to cope with change, and effectively support the wider AP team throughout periods of change.


• Treats everyone as a customer including internal colleagues.


• Takes ownership to complete tasks, leads by example, and delivers on commitments.


• Works in a systematic methodical and orderly way.


• Sets measurable short- and long-term goals, to develop their personal effectiveness.


• Demonstrates clear, concise written and verbal communication.


• GCSE's Grade A-C must include English & Maths (or equivalent).


You'll also have:

• Experience of using Oracle Fusion.


• CIS experience.
  
  At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.


Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project., Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
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