Supply Chain Officer

Support the UK HQ and UK RAI functions within IRC-UK and contribute to effective management of our Supply Chain processes

Scope and Authority

Authority:

• None


Responsibility for Resources:

• Responsible for daily activities of the supply chain function both physical and digital


Key Working Relationships

• Reports to Head of Facilities and Procurement.


• Works closely with RAI UK Head of Programmes and RAI UK project managers., Supply Chain management



• Keep records, contracts, supplier database up to date.



• Maintain inventory tracking system INTEGRA as required



• Review and Place Purchase Requests and Purchase Orders



• Action Supply Chain processes and purchasing



• Creating and managing procurement documents and Processes as required



• Research potential suppliers



• Due Diligence



• MDM coordination and support



• Assist with preparing and disturbing supply chain communication with internal and external stakeholders.


• Actively support procurement training to stakeholders



• Prepare cost analyses.



• Support high value projects.



• Liaise and maintain relationships with IRC suppliers.



• Support cross boarder / international supply chain requirements.



• Participate in UK and Global Supply Chain meetings and events as required.


IRC-UK RAI UK specific

• Support in the organisation of events and workshops planned by the RAI team


• Work closely with colleagues to handle logistics for in person training sessions including sourcing venues and materials, in compliance with IRC supply chain procedures and coordination with external vendors.


• Ensure RAI-UK compliance with GSC policies and donor procurement requirements


• Ensure RAI-UK team equipment and support needs are met, including the ordering and distribution of all resources in an efficient and timely manner.


• Work closely with programme team to handle logistics for delivery of IT equipment and obtaining and saving IT equipment and client receipts


• Support in procurement panels / assessment related to RAI suppliers


• Ensure that IRC finance system, Integra, is kept up to date with purchase orders, including making timely amendments/deletions to maintain accurate records of unsettled commitments


• Ensure new supplier details are shared appropriately and set up as vendors in Integra


• Ensure consistent and structured filing of procurement related documentation database for RAI UK grants and contracts


• Support non-supply chain staff to understand and follow IRC UK's procurement policies and procedures


• Provide supply chain updates relating to UK RAI (e.g., for Quarterly Implementation Meetings, donor reports


General Support

• Willing to take on Fire Marshal and First aider duties


• Willingness to assist with adhoc operational tasks
  
  Knowledge of procurement processes, policies, and procedures


• Strong emphasis on accuracy and detail


• Willingness to go the extra mile


• Strong written communication skills


• Ability to handle multiple projects simultaneously to meet goals and deadlines


• Proficient in Microsoft Office programs, such as Excel and office 365


• Good time management and organizational skills


• Use of independent judgment and initiative


• Be a great teammate


• Good numerical skills.


• Commitment to IRC's values


Experience and Desirables:

• Experience of dealing with external suppliers and service providers


Candidates must have the Right to Work in the UK.