Spatial Design Coordinator

The role works alongside a team of excellent creative, production and technical colleagues within the Spatial Design team, which is part of our Creative Studios performing a range of tasks such as administration, project coordination, costing and asset management to support our Spatial Design team who conceive and design exhibitions, installations, event sets and environments for our portfolio of corporate clients.

The successful candidate will be a proactive and dedicated studio/project administrator/coordinator who ideally has experience of working within a creative and/or production environment. You will be comfortable working to deadlines and across multiple projects in a fast-paced production agency environment. Knowledge of supporting and keeping projects on track and within scope is essential as well as being highly organised with exceptional interpersonal skills and excellent attention to detail.

Main tasks:

• Support the Spatial Design Team by carrying out administrative tasks such as raising PO's, setting up project folders etc within Pb's IT systems, following up with invoices/quotes, ensuring that administrative processes are adhered to and completed.


• Facilitate communication between the Studio and wider teams.


• Assist key personnel within the Studio by ensuring they have access to the project information they need, helping with the planning of projects and resource.


• Facilitate communication among a project's team, ensuring all involved parties and departments are aware of project requirements and timelines.


• Assist the Spatial Designers team with project management tasks such as determining timelines and deadlines, organising meetings, and ensuring projects remain within scope and on track for delivery.


• Source, compile, manage, check graphic assets.


• Manage artwork/drawing files, enabling access to the relevant people when required.


• Communicate and negotiate with suppliers.


• Source, book and track furniture, props and other assets.


• Quoting (internally) and supporting the costing of projects.
  
  Wanted - a highly organised and skilled studio coordinator with experience of supporting and coordinating projects., Experience of supporting/guiding the project management process including resources/time.


• Good knowledge of all Microsoft office software is required, specifically Excel, and Teams.


• Experience of communicating directly with clients.


• Comfortable under pressure and working to deadlines.


• A flexible self-starter with plenty of initiative


• An awareness and understanding of the creative production process, including the demands and challenges within design disciplines is desirable.


• A genuine interest in creative engagement, live & virtual events and exhibitions., Client Relationship: 1 year (required)


• supporting multiple projects/deadlines: 1 year (required)


• knowledge of Creative Production processes: 1 year (preferred)


• Microsoft Office skills and basic Photoshop skills: 1 year (required)
  
  This is a unique opportunity to join Production bureau Ltd which is a thriving creative production agency based in Norwich celebrating over 35 years in business. With three offices in the UK, two in Norwich and one in Edinburgh employing circa 100+ staff, we continue to successfully deliver creative communications projects all over the globe for some of the most respected companies across multiple sectors.
  
  Pulled from the full job description


• Casual dress


• Company pension


• Cycle to work scheme


• Free flu jabs


• Free parking


• Life insurance


• On-site parking, Casual dress


• Company pension


• Cycle to work scheme


• Free flu jabs


• Free parking


• Life insurance


• On-site parking


• Private dental insurance


• Private medical insurance


• Referral programme


• Sick pay


Schedule:

• Monday to Friday