Service and Projects Administrator
Artic Building Services
Service and Projects Administrator
£21000
Artic Building Services, Slough
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 16 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: ad99fefec181459aac75403030a2672b
Full Job Description
- Processing of Engineers Reports - Checking, Saving, Sending to clients
- Updating of the Engineers Report tracker
- Weekly checking and processing of timesheets to issue to Line Managers for approval
- Weekly updating of clients portals with reports, certificates and updates
- Monthly collating of overtime from CAFM system, reconcile with timesheets
- Monthly and Ad hoc compiling and sending of service contract renewal letters to clients
- Monthly issuing of Performance Feedback Questionnaires to clients and collating results for Office Manager
- Ad hoc collating of O&M Manuals
- Projects department administration such as raising purchase orders on CAFM
- system, saving quotes and issuing to clients
- Assist Office Manager with set up of new Sub Contractor and Supplier Assessments and logging the received documentation. Once set up, monitor to keep updated
- General Admin assistance as and when required
- Ad hoc Assistance to Office Manager
- First point of contact on main phone line
Excellent communication skills both written and oral, with a good telephone manner - Strong personal organisational skills
- Easy travelling distance to Acorn's head office in Slough
- Keen and enthusiastic attitude
- Must be able to work as part of a team
- Customer service focused
Qualifications and Experience:
Strong knowledge of Microsoft Word, Excel, PDF & Outlook
Minimum of 3 years' experience in a similar role
Experience of working with CAFM systems is essential
Knowledge of MRI (formally FSI) Concept would be a strong advantage